Event & Program Guidance
This guidance applies to any gathering or assembly that requires the reservation of space, excluding instructional activities (classes, labs, etc.) and athletic competitions and practices.
- No person should come to an event if they are experiencing COVID-19 symptoms or have tested positive for COVID-19. Unvaccinated individuals who have been recently exposed to someone with COVID-19 should not attend an event.
- Event organizers should coordinate with Facilities Department to provide access to sufficient hand sanitizer at all events.
- All attendees at an event must follow College health, safety, masking, and physical distancing guidance, which is informed by Massachusetts and CDC guidance, regarding masks/facial coverings.
- All attendees at an event must complete the College's Campus Access Authorization Form ON THE DATE OF THE EVENT before arriving to campus.
- When planning events, whenever possible, plan for an outdoor event.
- When possible, the event’s organizers should secure an RSVP so that they know how many attendees they will have. Open invite events are discouraged at this time as capacity limitations could be imposed by the state at any time. Use of e-tickets for entry into events is encouraged.
- When feasible, organizers should maintain an attendance list for the event. Any events that are open to attendees from outside the Stonehill Community (those not currently employed or enrolled at the College) requires those attendees to present the authorized visit credential which ensures the appropriate guest registration, vaccination disclosure, and symptom checker process.
- In-person events should display health and safety reminders in prominent locations.
- Event organizers should communicate to participants the College’s safety and masking protocols, and to advise the event participants of the possibility of event cancelation. Communications should always include a link to the College’s COVID-19 website.
Food service guidance
- Normally, events should only be catered by Sodexo. The use of off-campus catering or food delivery services for events must be approved by the divisional vice president or designee. Smaller employee meetings (less than 10 people) and student-run events may use local delivery services when appropriate without pre-approval.
- Pre-packaged food items are encouraged in lieu of buffet or common-source styled food items.
- If the event includes a sit-down meal, individually plated meals vs. family-style is required.
- Disposable food service items (e.g., utensils, dishes, cups) are recommended.