Faculty Resources and FAQs for the Fall 2020 Semester
This page is designed to provide faculty with updates on teaching and learning resources and logistical information regarding the Fall 2020 semester.
Summer Professional Development and Trainings
Our summer planning team developed a wiki that is being populated by the faculty learning and teaching communities that are meeting this summer to plan for fall. You can access it here
You can read about each FLC/FTC by following this link.
Although the learning communities have started to meet, it may still be possible to join one. If you are interested, please send an email to Heiko Todt with your group preference, and best efforts will be made to accommodate you. If there is enough demand, another learning community may be added in the coming weeks.
Professor Scott Cohen, the Digital Innovation Lab director, will continue to host open lab chat sessions via Zoom on Mondays at 2:00pm throughout the summer. These Zoom chats will provide regular opportunities to discuss digital pedagogy during these uncertain times. Watch your email for updates.
You can sign up for trainings on eLearn, Panopto, Zoom here.
Recordings of previous sessions can be found below:
Zoom for Synchronous Classes and Meeings: https://stonehill.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=0941e4ef-4dde-4cbc-8b7a-abff010acaac
Yes! Certain classrooms on campus are now available for faculty to come in and use for recording. IT maintains a list of classrooms and instructions here. Classrooms marked as a “HyFlex Classroom” in the list contain a camera and microphone setup that will allow you to record your lecture using Panopto. IT will update this list as more cameras and microphones are added throughout the summer to spaces. Our scheduling system can be used to book a room. Brenda Boyer, the Coordinator of Facilities and Scheduling, has also offered to receive requests for the HyFlex classrooms directly via email (email@example.com). She only needs to know the requested room, date(s), and start/end times and she can input the requests manually.
To learn how to use these rooms, please attend one of the IT training sessions.
The library remains closed as do all buildings on campus. Some library staff will be returning to work in the building on July 6. While the building will remain locked, we will be on campus to help get materials. We ask that you make an appointment by emailing firstname.lastname@example.org or calling 508-565-1313. The plan is to retrieve materials from the shelves and have them ready for you to pick up during your scheduled time between the hours of 8:30am and 4:30pm, Monday through Friday.
- Appointments with librarians are still available but will continue to be held virtually (either online or over the phone). This summer, Joe Middleton (email@example.com or 508-565-1433) and Heather Perry (firstname.lastname@example.org or 508-565-1538) are available for consults. Trish McPherson (email@example.com or 508-565-1844) returns to work in late August.
- If you have materials to put on reserves, please contact Jen Connelly (firstname.lastname@example.org or 508-565-1374).
- All orders (books, ebooks, etc) should be sent to our Collection Development Librarian, Heather O’Leary at email@example.com.
- Please keep in mind that we will be prioritizing electronic books and materials over print items for this fall in order to ensure equality of access for students and faculty who will be working remotely. If you would like assistance in identifying resources that are available and accessible, please contact Heather Perry firstname.lastname@example.org or Joe Middleton email@example.com for guidance.
Syllabi, course expectations, classroom management
Zoom is now integrated into all eLearn courses for easy access to remote learning within the course.
For a consistent experience for students, all faculty should setup a recurring Zoom meeting within each of their eLearn courses.
This is done directly in eLearn.
It is important for faculty to follow these two steps to ensure each eLearn course is configured:
Step 1. In order to use the Zoom link in your eLearn course you must first create your Stonehill Zoom account.
Step 2. All eLearn courses are configured with a Zoom link on the course menu and is unique to that course. For students to have a consistent experience and ready access to your course for remote learning, it is very important to configure your course meeting link.
Please call the Service Desk at (508) 565-1111 or email firstname.lastname@example.org with any questions or concerns.
You can access the Guidelines by clicking here
Courses take their dates from the Term they are associated with, and the Terms are normally set to “start” two weeks before the first day of classes and “end” 30 days after the last day of final exams. Fall semester courses won’t be accessible until August 18 even if you make them available to students before that.
If you wish to provide access to students earlier than August 18, you need to change the course’s duration.
Go into the course, expand “Customization” from the left-side menu, select “Properties” and find the section on “Set Course Duration” and set it to “Continuous.”
NOTE: If you leave it on continuous it will always be accessible to students, and will always show up in their “Current Courses” list, so it’s a good idea to change it back to “use Term duration” once the semester is underway.
Yes, faculty must keep attendance in all courses. For face-to-face instruction, attendance will allow us to better engage in contact tracing if that is necessary. In online courses, attendance can help us identify possible students in distress.
Attendance logs are to be kept by the faculty members. eLearn’s grade center has an attendance feature that can also help faculty log attendance. Any method of documenting a seating chart is valuable if contact tracing becomes necessary.
In the interest of the health and safety of students, staff, and faculty, the Office of Accessibility Resources (OAR) will not be proctoring exams during the fall semester. All exams should be administered online or through other remote assessment methods by faculty. The Testing Center in Duffy 264 will be available by reservation to eligible OAR-registered students who require a distraction-reduced setting.
Yes, all students must receive a mid-semester assessment.
The updated Fall 2020 calendar can be found here
For faculty who feel confident using the technology but may wish to have some classroom management assistance. An example: simply being alerted when a remote student has a question: one option might be to ask a student in the face-to-face class to monitor the zoom room and provide you with cues. This can be the model of a classroom helper and is optimal for faculty comfortable with the technology.
You can find our faculty resource sheet for remote learning here.
For faculty whose comfort level is semi confident to a little worried, we are working with IT to provide additional work study student and full-time staff support in each building. Similar to our pink shirt program during the first several weeks of the semester, these students and staff will be in each building during the teaching day to provide basic technical support. These students and staff will not be embedded in your course and won’t be able to assist with classroom management. The classroom helper model can be used to supplement.
For faculty who are concerned about both using the new technology in hyflex courses and their ability to manage remote student access and engagement and who have not requested a teaching assistant, you should discuss with your Department Chair and Dean. We may be able to provide work study students who can help you manage the new environment and ensure your remote students can engage with you and fellow students.
Yes, for faculty who have already requested and secured a teaching assistant, we will offer some technical training to the TA to help manage the classroom experience for you students. This training will have to be done the week before classes begin and we will reach out to all the TAs to encourage them to attend this training.
There is a required 72-hour quarantine of all physical materials that cannot be sanitized (books, DVDs, etc). Because it is nearly impossible for all students in a class to use books or DVDs within a realistic timeframe, the library is not putting any books or DVDs on reserves this semester (and very possibly the spring semester as well). We are only putting electronic items on reserves. There is no quarantine period for electronic items. This move is also best for the significant number of remote students who will not be able to come to campus. We also want to be prepared in case the college must shift to all online at some point during the semester. Electronic reserves is the only equitable solution to ensure the same level of access for all students whether on campus or remote.
When a faculty makes a request for something to be on reserve, we look to see if we own it digitally. If not, we then look to see if we can buy it with unlimited user access for students. For items that are not available in electronic format or that are too expensive, our librarians are working with faculty to find alternative solutions. These alternate solutions may involve scanning portions of books or journals, depending upon copyright restrictions, or may involve finding alternate electronically-available resources. We are here to help with all of this.
In cases where there is no good digital solution, we hope to work with faculty and students to find a way. However, unless state and library guidelines change significantly, we have no choice about the 72-hour quarantine period. Unfortunately, books and DVDs cannot be sanitized easily or without damage.
If you have a specific assignment that requires print materials, please reach out to one of our librarians so that we can assess ways in which we might be able to help or to mitigate interruption.
All classrooms will be cleaned on the 2nd or 3rd shift (either 3-11pm or 11pm - 7 am) using a electrostatic sprayer each night.
Our Facilities colleagues will also be placing a tub of disinfectant wipes in each learning space.
No. All students and faculty need to keep their faces covered for in-person courses or meetings. Students should therefore be advised that food and drink will not be allowed in classrooms.
Stonehill College has partnered with FMC Technologies to implement measures that will increase ventilation wherever possible and appropriate throughout campus, using guidelines issued by the Epidemic Task Force of the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE). You can access the progress of the work being done here
You can find the list of classroom with their new, physically distanced capacities, here.
We have tried to arrange class caps and classroom spaces in order to allow at least half of your students to attend at any one time. In some cases we slightly lowered caps to allow full face-to-face courses with physical distancing.
Your original classroom assignment may have changed. We moved some courses to different classrooms in order to better accommodate physical distancing requirements. If you check your course listing on MyHill, you can see your classroom assignment.
The goal is to have all standard classrooms outfitted with cameras and microphones by August 24. Work is already underway, and some rooms have already been outfitted. IT will be updating this list throughout the summer with a “HyFlex Classroom” designation once work in that room has been completed. Rooms will also be designated as “HyFlex Capable” in 25Live, the college’s room scheduling system.
Because the camera and microphones will be fairly consistent and standard between the majority of the rooms, faculty do not need to wait until a particular classroom has been outfitted to learn how to use it. Faculty can attend one of IT’s sessions on HyFlex Classrooms. Once they are comfortable with the technology, they can also reserve any room to start practicing with it.
We asked faculty to provide us with a preliminary list of what they might require for online or hybrid learning by July 10. We will continue to take requests after this date but may not be able to accommodate additional needs. Classrooms are being outfitted with technological updates to handle remote learning. Faculty who find the technology in their classroom inadequate for the needs of remote learning should contact their Chair and then their Dean.
Yes, all members of the Stonehill community will be required to wear face coverings in class. The Deans will be working with faculty to develop a protocol to follow should a student refuse a mask.
As faculty, much of our time is spent preparing course content and delivery but preparing ourselves for difficult and emotional conversations is just as valuable.
This current moment is causing anxiety, anger, and isolation among many members of our community. For our students, one way this mix of emotions may manifest itself is by a refusal to wear a face covering in class. A student may arrive in class without a covering or take it off during class. If it is a mistake, the student will realize it with a simple nod from you of acknowledgment to put it back on. If the student forgot a face covering, there will be plenty of masks available in each building.
If the student is angry or upset, we offer the advice below as a way a of de-escalating a tense conversation or encounter.
Don’t take it personally. It is sometimes hard to do but allowing a student’s words or actions to get under your skin will only escalate the situation. When people are feeling angry, isolated, anxious, or unsafe, emotions tend to dictate their behavior. Keep a composed tone of voice and body language. Wearing a face covering is a college policy during the pandemic and not something we get to avoid. You can remind the student this is the college’s policy and something they formally agreed to when choosing to return to campus. This is an expectation any time they are outside of their room and is not just a practice in your classroom.
When a student is upset, often hearing them out will help. Tell them that you are happy to listen but that they must put their face covering back on and then you can consider allowing them to express what is upsetting them. To show that you are listening, try restating, reflecting, or summarizing what you have heard. When someone feels like they are being listened to, they feel valued and important. This can often lead to a calmer conversation.
We’ve all been there. Upset, angry, or frustrated with a situation or request that is beyond our control. Sometimes we just want someone to tell us that the way we are feeling is valid. Sometimes a simple, “yes, this is all very frustrating” goes a long way. A part of offering validation is to acknowledge that what is happening needs to stop. The face covering does need to go back on, however. Make the request and be firm.
Sometimes, unfortunately, nothing you can do or say will calm a situation. While rare at Stonehill, it can happen, particularly during such a fraught moment. Know when to end your class, invite everyone to leave, and trust your judgment. Pay attention to body language, reactions from other students, and other factors that point to the need to end class or otherwise walk away.
Once you do, and if that resolves the immediate situation, you should call your Dean’s office to report what happened.
If the interaction is turning into an unsafe situation, walk away and call Campus Police for assistance.
We hope to have this information by July 24 so we can work with departments and individual faculty members. Faculty will be able to see the status of their students (residential, commuter, remote) in their MyHill course roster.
Yes. Students will be taking a mixture of online and in-person courses. The only way to prevent time conflicts is to adhere to our time blocks. Online classes may have asynchronous elements, but the time blocks for our courses cannot change.
Courses that are in-person on campus will come in three types: fully face-to-face courses where all students can safely meet with instructors; hyflex courses where half the students can meet in person during one class session and half the next; and hybrid courses, a course that utilizes some online components and some face to face components. It’s important to note that due to physical distancing requirements in the classroom, many students in face-to-face instruction will have some element of a hyflex model. We are also turning spaces such as the Martin Auditorium and McCarthy Auditorium into classrooms in order to increase the number of fully face-to-face courses we can offer. Ultimately, all of our face-to-face courses will be conducted in a way that protects the health and safety of students and faculty while providing a deep and engaging instructional environment.
Courses in person and on campus will also allow for remote access to the course and course material via eLearn, Zoom, or a camera installed in the classroom. An online course is designed to be purely online, without any students meeting in a classroom.
If you are made aware by student of a particular need or you identify a student in need of technological assistance is to refer them to Student Financial Assistance to determine the best path. There are a number of resources that students can access and our colleagues in Student Financial Assistance, are in the best position to offer advice and guidance.
Process regarding a case of covid19 in my class/on campus
Faculty will not be directly informed that a student is missing a class due to COVID-19 unless the student wishes to disclose that medical/personal information to the faculty member. The process will be similar to when a student needs to miss a class for any illness. They should contact their faculty directly about their absence and request remote access to the class.
The official performing contact tracing will be in touch if the faculty member or other students are determined to be a close contact.
According to the CDC, “close contact is defined as any individual who was within 6 feet of an infected person for at least 15 minutes starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to positive specimen collection) until the time the patient is isolated.”
Generally, contact tracing includes the following steps:
Case investigation: Health Services and/or Public health staff contact an individual with a positive COVID test and ask them to identify everyone they have had close contact with during the time they may have been infectious. Information shared gives close contacts a chance to monitor their own health and keep others safe and healthy.
Contact tracing: Health Services and/or Public health staff begin contact tracing by notifying exposed people (contacts) of their potential exposure as rapidly and sensitively as possible, not revealing the infected patient’s identity.
Contact support: Contacts are provided with information to help them understand their risk, what they should do to separate themselves from others who are not exposed (quarantine), and how to monitor themselves for illness. In addition, they are informed of the possibility that they could spread the infection to others even if they do not feel ill. This important communication helps to prevent the continued spread of the illness.
Self-quarantine: Contacts are advised to stay home, monitor their health, and maintain physical distance (at least 6 feet) from others until 14 days after their last exposure to the infected patient, in case they also become ill.
Students should request to join a course remotely option if unable to attend class in person for any reason.
No, only those identified as "close contacts" will need to quarantine.
Yes, we will be marking all classroom spaces in order for faculty to remain aware of what constitutes 6 feet between instructor and students.
No, we are requiring all students and faculty to wear masks in all classes at all times. This combined with other safety precautions (our cleaning protocols, frequent hand washing and physical distancing) are designed to reduce the risk of transmitting the virus.
Who do I call for academic affairs issues?
Standard academic concerns for students can be submitted by faculty through the Academic Intervention form. See the FAQ below for a more detailed explanation of these types of concerns.
Should faculty or staff have additional questions or concerns, please contact the office directly at 508-565-1306, email@example.com or follow up directly with an advisor. Students may schedule an appointment with an OAS&A staff member through our booking system: https://meetme.so/stonehillacademicservices.
Faculty and staff are welcome to contact Eileen Bellemore directly at 508-565-1033 or via email firstname.lastname@example.org with any questions or concerns. Students seeking support with the accommodations process are welcome to call and email as well but should be encouraged to make an appointment with OAR. Online learning mitigates many barriers for students with disabilities, particularly those who struggle with attention, concentration, attendance, and traditional means of participating. The most commonly requested accommodation, extended time on exams, can be provided for any online assessment through controls in eLearn.
The Stonehill community can reach anyone in the Career Development Center during regular business hours by directing calls to our main line at 508-565-1325.
Health and Safety
The college is pursuing a holistic approach to keeping everyone safe and reducing the risk of transmission. The approach includes the following:
- Mandatory face coverings;
- Physically distanced teaching and learning spaces and all other areas on campus;
- Disinfecting high touch areas and classrooms every night;
- Limiting access to campus;
- Reminders of best practices regarding hygiene;
- Onboard testing for all members of the community—grad, undergrad, faculty, staff;
- Weekly surveillance testing of all members of the community.
The weekly surveillance testing is one part—an important part, to be sure—of the overall strategy and what is logistically possible in a community this size. Some populations of students may be required to undergo testing more than once a week. This could include athletes if practices resume, for example.
Yes, if you are going to be on campus. All members of the Stonehill community must undergo both onboarding and surveillance testing if they are on campus.
If you are not going to regularly be on campus this fall, you need to plan you onboarding test within a week of your first visit. Please do not come to campus again until you get the result.
During any subsequent visits, you will need to be tested within a week before you return.
You can find the testing protocols here
Yes, we encourage all members of our community to fill out the self checker before coming to campus. You can find the employee self checker here
The health and safety of our faculty, staff, and students is our top priority. If you are concerned about your health, please reach out to your department chair, Dean, or Human Resources office (ext. 1106).
You can find additional information on face coverings and masks here
Faculty Professional Development
Yes, full-time faculty and faculty fellows can access development funds in the following manner for AY20-21
- up to $500 in pedagogical materials
- membership fees for up to two professional associations
- attendance at one professional conference where the faculty member is presenting
We anticipate that all internal grant opportunities will open up this fall but will not make a decision until the final budget is approved at the Board meeting in September. We will update faculty at that time.
We are asking faculty with start up funds to refrain from using them until the final budget is approved in September
Yes, all faculty on a tenure track have had their tenure clocks reset with an additional year. Faculty should have received a notification of their new calendar and should consult with their department chair for guidance
Travel abroad is prohibited through the end of the fall semester and travel, in general, is discouraged. A decision for the spring semester is forthcoming.
Given the continuing health concerns related to the COVID-19 pandemic, all human research must consider safety protocols. Research should be moved to remote or online whenever possible. Any face-to-face research needs to have very strict and thoughtful procedures in place (e.g., social distancing, masks, cleaning procedures). The IRB will be carefully reviewing all applications for detailed procedures related to participant safety. If you have any questions, please contact IRB chair, Nicole Capezza.
The most recent guidance from the Office for Human Research Protections/HHS was posted on April 8, 2020. When this guidance is updated, the IRB will make further recommendations.
Internships, Externships, Clinical Placements
Yes, students can intern in the fall semester though we cannot guarantee how many placements will exist. Many interns may be remote. There is a new Student Internship and Liability Waiver that all students will need to fill out going forward.
Update: We have decided not to keep the NY or DC internship programs open for Fall 2020. No Stonehill student will be interning away for the fall semester.
The LA program remains on hiatus for the entire year.
Our plan is to continue our highly successful externship programs in New York, Washington, and Boston. A decision about each will be made during the fall semester.
We encourage all departments to consider alternatives to allow students to proceed through their program. Please refer any changes you are making to your program's requirements due to the pandemic to the Chair of the Curriculum Committee, Chris Wetzel.
Where can I find links to/recordings of the Deans' Updates?
President Denning and senior leadership will welcome the entire community back to campus on Tuesday, August 18 at 10:00 via Zoom.
You can access Dean Ubertaccio's update to A&S Faculty on 8/13 here
Dean Ubertaccio's update and Q&A to all adjunct faculty on 8/11 can be found here
You can find Dean Ubertaccio's Q&A with all graduate students on August 11 here
Dean Ubertaccio's July 27 update can be found here
Dean Ubertaccio's address to all A&S Faculty on June 28 can be found here
You can access the recording of Dean Salvucci's update to Meehan Business faculty on 7/13 here
Dean Ubertaccio's update and Q&A session with STEM faculty on July 6 can be found here
Dean Ubertaccio's update and Q&A session with faculty in the social sciences on July 13 can be found here
Dean Ubertaccio's session with Arts and Humanities faculty on July 20 can be found here
Updates to the Academic Division
The search committee hopes to bring Provost candidates to campus in the fall with the goal of a new Provost starting in January, 2021.
As co-interim Provosts, Deans Salvucci and Ubertaccio will oversee the Academic Division until a new Provost takes office.
Reporting to Dean Salvucci: the Library, the Registar's Office, and the Associate Provost for Academic Achievement.
Reporting to Dean Ubertaccio: General Education, student success offices (Academic Services, Accessibility Services, Career Development, CWAA, International Programs), the Center for Teaching and Learning, and Community-Based Learning.
The Office of Academic Development will report to the Advancement Division but will meet regularly with the Academic Leadership Team.