Summer Professional Development and Trainings

Our summer planning team developed a wiki that is being populated by the faculty learning and teaching communities that are meeting this summer to plan for fall.  You can access it here

You can read about each FLC/FTC by following this link.

Although the learning communities have started to meet, it may still be possible to join one. If you are interested, please send an email to Heiko Todt with your group preference, and best efforts will be made to accommodate you. If there is enough demand, another learning community may be added in the coming weeks.

Professor Scott Cohen, the Digital Innovation Lab director, will continue to host open lab chat sessions via Zoom on Mondays at 2:00pm throughout the summer. These Zoom chats will provide regular opportunities to discuss digital pedagogy during these uncertain times. Watch your email for updates.

Yes! Certain classrooms on campus are now available for faculty to come in and use for recording. IT maintains a list of classrooms and instructions here. Classrooms marked as a “HyFlex Classroom” in the list contain a camera and microphone setup that will allow you to record your lecture using Panopto. IT will update this list as more cameras and microphones are added throughout the summer to spaces. Our scheduling system can be used to book a room.  Brenda Boyer, the Coordinator of Facilities and Scheduling, has also offered to receive requests for the HyFlex classrooms directly via email (bboyer1@stonehill.edu).  She only needs to know the requested room, date(s), and start/end times and she can input the requests manually. 

To learn how to use these rooms, please attend one of the IT training sessions.

The library remains closed as do all buildings on campus. Some library staff will be returning to work in the building on July 6. While the building will remain locked, we will be on campus to help get materials. We ask that you make an appointment by emailing librarydeskgroup@stonehill.edu or calling 508-565-1313. The plan is to retrieve materials from the shelves and have them ready for you to pick up during your scheduled time between the hours of 8:30am and 4:30pm, Monday through Friday.

  • Appointments with librarians are still available but will continue to be held virtually (either online or over the phone). This summer, Joe Middleton (jmiddleton@stonehill.edu or 508-565-1433) and Heather Perry (hperry@stonehill.edu or 508-565-1538) are available for consults. Trish McPherson (pmcpherson@stonehill.edu or 508-565-1844) returns to work in late August. 
  • If you have materials to put on reserves, please contact Jen Connelly (jconnelly@stonehill.edu or 508-565-1374). 
  • All orders (books, ebooks, etc) should be sent to our Collection Development Librarian, Heather O’Leary at librarycollectionsgroup@stonehill.edu
  • Please keep in mind that we will be prioritizing electronic books and materials over print items for this fall in order to ensure equality of access for students and faculty who will be working remotely. If you would like assistance in identifying resources that are available and accessible, please contact Heather Perry hperry@stonehill.edu or Joe Middleton jmiddleton@stonehill.edu for guidance. 

Classroom logistics

All classrooms will be cleaned on the 2nd or 3rd shift  (either 3-11pm or 11pm - 7 am) using a electrostatic sprayer each night.

Our Facilities colleagues will also be placing a tub of disinfectant wipes in each learning space.

Stonehill College has partnered with FMC Technologies to implement measures that will increase ventilation wherever possible and appropriate throughout campus, using guidelines issued by the Epidemic Task Force of the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE).  You can access the progress of the work being done here

You can find the list of classroom with their new, physically distanced capacities, here.

We have tried to arrange class caps and classroom spaces in order to allow at least half of your students to attend at any one time. In some cases we slightly lowered caps to allow full face-to-face courses with physical distancing. 

Your original classroom assignment may have changed. We moved some courses to different classrooms in order to better accommodate physical distancing requirements.  If you check your course listing on MyHill, you can see your classroom assignment.

The goal is to have all standard classrooms outfitted with cameras and microphones by August 24. Work is already underway, and some rooms have already been outfitted. IT will be updating this list throughout the summer with a “HyFlex Classroom” designation once work in that room has been completed. Rooms will also be designated as “HyFlex Capable” in 25Live, the college’s room scheduling system.

Because the camera and microphones will be fairly consistent and standard between the majority of the rooms, faculty do not need to wait until a particular classroom has been outfitted to learn how to use it. Faculty can attend one of IT’s sessions on HyFlex Classrooms. Once they are comfortable with the technology, they can also reserve any room to start practicing with it.

 

We asked faculty to provide us with a preliminary list of what they might require for online or hybrid learning by July 10.  We will continue to take requests after this date but may not be able to accommodate additional needs.  Classrooms are being outfitted with technological updates to handle remote learning.  Faculty who find the technology in their classroom inadequate for the needs of remote learning should contact their Chair and then their Dean.

Yes, all members of the Stonehill community will be required to wear face coverings in class.  The Deans will be working with faculty to develop a protocol to follow should a student refuse a mask.

As faculty, much of our time is spent preparing course content and delivery but preparing ourselves for difficult and emotional conversations is just as valuable.  

This current moment is causing anxietyanger, and isolation among many members of our community.  For our students, one way this mix of emotions may manifest itself is by a refusal to wear a face covering in class.  A student may arrive in class without a covering or take it off during class.  If it is a mistakethe student will realize it with a simple nod from you of acknowledgment to put it back on.  If the student forgot a face covering, there will be plenty of masks available in each building.  

 

If the student is angry or upset, we offer the advice below as a way a of de-escalating a tense conversation or encounter.  

 

REMAIN CALM 

 

Don’t take it personally. It is sometimes hard to do but allowing a student’s words or actions to get under your skin will only escalate the situation. When people are feeling angry, isolated, anxious, or unsafe, emotions tend to dictate their behavior. Keep a composed tone of voice and body language.  Wearing a face covering is a college policy during the pandemic and not something we get to avoid.  You can remind the student this is the college’s policy and something they formally agreed to when choosing to return to campus.  This is an expectation any time they are outside of their room and is not just a practice in your classroom. 

 

LISTEN 

 

When a student is upset, often hearing them out will help. Tell them that you are happy to listen but that they must put their face covering back on and then you can consider allowing them to express what is upsetting them. To show that you are listening, try restating, reflecting, or summarizing what you have heard. When someone feels like they are being listened to, they feel valued and important. This can often lead to a calmer conversation. 

 

OFFER VALIDATION 

 

We’ve all been there. Upset, angry, or frustrated with a situation or request that is beyond our control. Sometimes we just want someone to tell us that the way we are feeling is valid. Sometimes a simple, “yes, this is all very frustrating” goes a long way. A part of offering validation is to acknowledge that what is happening needs to stop. The face covering does need to go back on, however.  Make the request and be firm. 

 

WALK AWAY 

 

Sometimes, unfortunately, nothing you can do or say will calm a situation. While rare at Stonehill, it can happen, particularly during such a fraught moment.  Know when to end your class, invite everyone to leave, and trust your judgment. Pay attention to body language, reactions from other students, and other factors that point to the need to end class or otherwise walk away 

 

Once you do, and if that resolves the immediate situation, you should call your Dean’s office to report what happened. 

 

If the interaction is turning into an unsafe situation, walk away and call Campus Police for assistance.  

We hope to have this information by July 24 so we can work with departments and individual faculty members. Faculty will be able to see the status of their students (residential, commuter, remote) in their MyHill course roster. 

Yes.  Students will be taking a mixture of online and in-person courses.  The only way to prevent time conflicts is to adhere to our time blocks.  Online classes may have asynchronous elements, but the time blocks for our courses cannot change. 

Courses that are in-person on campus will come in three types: fully face-to-face courses where all students can safely meet with instructors; hyflex courses where half the students can meet in person during one class session and half the next; and hybrid courses, a course that utilizes some online components and some face to face components. It’s important to note that due to physical distancing requirements in the classroom, many students in face-to-face instruction will have some element of a hyflex model. We are also turning spaces such as the Martin Auditorium and McCarthy Auditorium into classrooms in order to increase the number of fully face-to-face courses we can offer. Ultimately, all of our face-to-face courses will be conducted in a way that protects the health and safety of students and faculty while providing a deep and engaging instructional environment.

Courses in person and on campus will also allow for remote access to the course and course material via eLearn, Zoom, or a camera installed in the classroom. An online course is designed to be purely online, without any students meeting in a classroom.


 

If you are made aware by student of a particular need or you identify a student in need of technological assistance is to refer them to Student Financial Assistance to determine the best path.   There are a number of resources that students can access and our colleagues in Student Financial Assistance, are in the best position to offer advice and guidance. 

Process regarding a case of covid19 in my class/on campus

Faculty will not be directly informed that a student is missing a class due to COVID-19 unless the student wishes to disclose that medical/personal information to the faculty member. The process will be similar to when a student needs to miss a class for any illness.  They should contact their faculty directly about their absence and request remote access to the class.     

The official performing contact tracing will be in touch if the faculty member or other students are determined to be a close contact. 

According to the CDC, “close contact is defined as any individual who was within 6 feet of an infected person for at least 15 minutes starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to positive specimen collection) until the time the patient is isolated.” 

Generally, contact tracing includes the following steps: 

  • Case investigationHealth Services and/or Public health staff contact an individual with a positive COVID test and ask them to identify everyone they have had close contact with during the time they may have been infectious. Information shared gives close contacts a chance to monitor their own health and keep others safe and healthy.   

  • Contact tracingHealth Services and/or Public health staff begin contact tracing by notifying exposed people (contacts) of their potential exposure as rapidly and sensitively as possible, not revealing the infected patient’s identity. 

  • Contact support: Contacts are provided with information to help them understand their risk, what they should do to separate themselves from others who are not exposed (quarantine), and how to monitor themselves for illness. In addition, they are informed of the possibility that they could spread the infection to others even if they do not feel ill. This important communication helps to prevent the continued spread of the illness. 

  • Self-quarantine: Contacts are advised to stay home, monitor their health, and maintain physical distance (at least 6 feet) from others until 14 days after their last exposure to the infected patient, in case they also become ill.  

Students should request to join a course remotely option if unable to attend class in person for any reason. 

As with any prolonged absence due to medical reasons, we would recommend that students be in touch with both their faculty and Academic Services and Advising so that they can do their best to keep up with work and remain in communication with faculty. 

No, only those identified as "close contacts" will need to quarantine. 

Yes, we will be marking all classroom spaces in order for faculty to remain aware of what constitutes 6 feet between instructor and students. 

No, we are requiring all students and faculty to wear masks in all classes at all times.  This combined with other safety precautions (our cleaning protocols, frequent hand washing and physical distancing) are designed to reduce the risk of transmitting the virus.  

Syllabi, course expectations, classroom management

You can access the Guidelines by clicking here 

Yes, faculty must keep attendance in all courses.  For face-to-face instruction, attendance will allow us to better engage in contact tracing if that is necessary.  In online courses, attendance can help us identify possible students in distress.

Attendance logs are to be kept by the faculty members.  eLearn’s grade center has an attendance feature that can also help faculty log attendance.  Any method of documenting a seating chart is valuable if contact tracing becomes necessary. 

Courses take their dates from the Term they are associated with, and the Terms are normally set to “start” two weeks before the first day of classes and “end” 30 days after the last day of final exams.   Fall semester courses won’t be accessible until August 18  even if you make them available to students before that.

If you wish to provide access to students earlier than August 18, you need to change the course’s duration.  

Go into the course, expand “Customization” from the left-side menu, select “Properties” and find the section on “Set Course Duration” and set it to “Continuous.”

NOTE: If you leave it on continuous it will always be accessible to students, and will always show up in their “Current Courses” list, so it’s a good idea to change it back to “use Term duration” once the semester is underway.  

Yes, all students must receive a mid-semester assessment. 

The updated Fall 2020 calendar can be found here

For faculty who feel confident using the technology but may wish to have some classroom management assistance.  An example: simply being alerted when a remote student has a question: one option might be to ask a student in the face-to-face class to monitor the zoom room and provide you with cues. This can be the model of a classroom helper and is optimal for faculty comfortable with the technology.

For faculty whose comfort level is semi confident to a little worried, we are working with IT to provide additional work study student and full-time staff support in each building.  Similar to our pink shirt program during the first several weeks of the semester, these students and staff will be in each building during the teaching day to provide basic technical support.  These students and staff will not be embedded in your course and won’t be able to assist with classroom management.   The classroom helper model can be used to supplement.

For faculty who are concerned about both using the new technology in hyflex courses and their ability to manage remote student access and engagement and who have not requested a teaching assistant, you should discuss with your Department Chair and Dean.  We may be able to provide work study students who can help you manage the new environment and ensure your remote students can engage with you and fellow students.   

Yes, for faculty who have already requested and secured a teaching assistant, we will offer some technical training to the TA to help manage the classroom experience for you students.   This training will have to be done the week before classes begin and we will reach out to all the TAs to encourage them to attend this training.

Who do I call for academic affairs issues?

Standard academic concerns for students can be submitted by faculty through the Academic Intervention form. See the FAQ below for a more detailed explanation of these types of concerns.

Should faculty or staff have additional questions or concerns, please contact the office directly at 508-565-1306, academicservices@stonehill.edu or follow up directly with an advisor. Students may schedule an appointment with an OAS&A staff member through our booking system: https://meetme.so/stonehillacademicservices.

Faculty and staff are welcome to contact Eileen Bellemore directly at 508-565-1033 or via email ebellemore@stonehill.edu with any questions or concerns. Students seeking support with the accommodations process are welcome to call and email as well but should be encouraged to make an appointment with OAR.  Online learning mitigates many barriers for students with disabilities, particularly those who struggle with attention, concentration, attendance, and traditional means of participating. The most commonly requested accommodation, extended time on exams, can be provided for any online assessment through controls in eLearn. 

The Stonehill community can reach anyone in the Career Development Center during regular business hours by directing calls to our main line at 508-565-1325. 

The CWAA will open for in-person and online tutoring on September 7. Students should be directed to the CWAA website and TutorTrac appointment manager for more information and to book appointments for both writing & subject-tutoring. Questions should be directed to CWAA-Services@stonehill.edu.

Academic Intervention Form: Examples of the types of scenarios reported to the Office of Academic Services & Advising most commonly include: 

  • Academic difficulty 

  • Two or more unexplained absences 

  • Performance issues (not participating two or more times in class; not submitting an assignment, etc.; noticeable decline in work quality) 

  • Lack of academic readiness 

Needs Assessment Team Referral Form*:  Examples of the types of scenarios reported to the Needs Assessment Team most commonly include: 

  • Concerns regarding physical or emotional health 

  • Difficulties adjusting to the college experience 

  • Concerning or disruptive classroom behaviors 

  • Excessive or unexplained absences 

  • Potential signs of self-injury 

  • Stressors related to family/home environment 

  • NOT for emergencies (e.g., concern is regarding an immediate direct threat of harm to self or others) - Online submissions to the Needs Assessment Team are not monitored 24/7.  Therefore, if the concern is regarding an immediate direct threat of harm to self or others, contact Campus Police by dialing 911 from any campus phone or 508-565-5555 from a cell or other non-campus phone.  Campus Police will assess the concern and have appropriate campus personnel respond. 

Internships, Externships, Clinical Placements

Yes, students can intern in the fall semester though we cannot guarantee how many placements will exist.  Many interns may be remote. There is a new Student Internship and Liability Waiver that all students will need to fill out going forward. 

Update: We have decided not to keep the NY or DC internship programs open for Fall 2020.  No Stonehill student will be interning away for the fall semester. 

The LA program remains on hiatus for the entire year. 

Our plan is to continue our highly successful externship programs in New York, Washington, and Boston.  A decision about each will be made during the fall semester. 

We encourage all departments to consider alternatives to allow students to proceed through their program.  Please refer any changes you are making to your program's requirements due to the pandemic to the Chair of the Curriculum Committee, Chris Wetzel. 

Health and Safety

You can find the guidelines here

You can find the testing protocols here

Yes, we encourage all members of our community to fill out the self checker before coming to campus.  You can find the employee self checker here 

The health and safety of our faculty, staff, and students is our top priority.  If you are concerned about your health, please reach out to your department chair, Dean, or Human Resources office (ext. 1106).

Faculty Professional Development

Yes, full-time faculty and faculty fellows can access development funds in the following manner for AY20-21

  • up to $500 in pedagogical materials
  • membership fees for up to two professional associations
  • attendance at one professional conference where the faculty member is presenting 

We anticipate that all internal grant opportunities will open up this fall but will not make a decision until the final budget is approved at the Board meeting in September.  We will update faculty at that time. 

We are asking faculty with start up funds to refrain from using them until the final budget is approved in September

Yes, all faculty on a tenure track have had their tenure clocks reset with an additional year.  Faculty should have received a notification of their new calendar and should consult with their department chair for guidance

Travel abroad is prohibited through the end of the fall semester and travel, in general, is discouraged. A decision for the spring semester is forthcoming. 

Given the continuing health concerns related to the COVID-19 pandemic, all human research must consider safety protocols. Research should be moved to remote or online whenever possible. Any face-to-face research needs to have very strict and thoughtful procedures in place (e.g., social distancing, masks, cleaning procedures). The IRB will be carefully reviewing all applications for detailed procedures related to participant safety. If you have any questions, please contact IRB chair, Nicole Capezza.

The most recent guidance from the Office for Human Research Protections/HHS was posted on April 8, 2020. When this guidance is updated, the IRB will make further recommendations.

Where can I find links to/recordings of the Deans' Updates?

August meetings will be scheduled soon. 

 

Dean Ubertaccio's July 27 update can be found here

Dean Ubertaccio's address to all A&S Faculty on June 28 can be found here

You can access the recording of Dean Salvucci's update to Meehan Business faculty on 7/13 here

Password: 6j^&!Q11

Dean Ubertaccio's update and Q&A session with STEM faculty on July 6 can be found here

Dean Ubertaccio's update and Q&A session with faculty in the social sciences on July 13 can be found here

Dean Ubertaccio's session with Arts and Humanities faculty on July 20 can be found here

Updates to the Academic Division

The search committee hopes to bring Provost candidates to campus in the fall with the goal of a new Provost starting in January, 2021.

As co-interim Provosts, Deans Salvucci and Ubertaccio will oversee the Academic Division until a new Provost takes office.

Reporting to Dean Salvucci: the Library, the Registar's Office, and the Associate Provost for Academic Achievement.

Reporting to Dean Ubertaccio: General Education, student success offices (Academic Services, Accessibility Services, Career Development, CWAA, International Programs), the Center for Teaching and Learning, and Community-Based Learning.

The Office of Academic Development will report to the Advancement Division but will meet regularly with the Academic Leadership Team.