Syllabi, course expectations, outreach to students

Our colleagues in IT are offering a number of remote sessions to assist faculty in this transition and to learn the tools/refresh their thinking on eLearn's online basics.  Choose your session here

You can also access their Knowledge Base on Teaching Continuity Strategies. 

No, the college has decided to continue remote learning for the entire semester. 

The recording of the remote, faculty-wide Q&A with Provost, Associate Provosts, and Deans can be accessed here.

Recordings of IT training sessions can be accessed below:

eLearn Basic 3/16/20 10:30am

Collaborate and Panopto 3/16/20 2:30pm

eLearn Basics 3/16/20 4:30pm

Collaborate and Panopto 3/17/20 10:00am

eLearn Basics 3/17/20 2:30pm

Our academic support services offices are holding four 45-minute virtual Collaborate meetings on Tuesday, March 17, one for each Class Year.  First year students and sophomores are asking whether or not they will be hearing from their professors about how their online classes are going to be offered. We encourage you to reach out to your students as soon as possible to provide some or all of the following information (Scott Cohen has created this for his courses):

 

Course / Activity

Contact

Primary Platform

Secondary Platform & Credentials

Check-in frequency

Office Hours

Major Deadlines

ENG 111 Intro to Literature Prof Cohen

Email: scohen@stonehill.edu

eLearn Course Page

ourcoursewebsite.org

email / password

Check eLearn every 48 hrs, Read blog posts / comment for every class meeting

Skype for Business Mondays 10-12, Tuesdays 1-2,

Thursdays 1-3

And ping whenever “available” on Skype

Blog post every week

Essay 2 3/20

Essay 3 4/10

Final project tba

 

Yes, it does.  We are moving to remote teaching and learning.  We are not changing the schedule of classes. Synchronistic online classes must only be held during the regularly schedule class times. 

We encourage faculty to change the assessments and expectations for the remainder of the semester given the disruption to in-person instruction. Consider issuing students an updated syllabus for the remainder of the semester. Ease some of the work requirements and give students reasonable assignments with flexibility for completion. IT’s sessions this week can help you set up discussion boards, assignments, and the ability to interact with your students via Collaborate.

You should consider beginning each remote class with a message of support. Faculty should not just launch into the material as if nothing had changed except the mode of delivery. The message needs to be honest, and it needs to recognize that it may take a little time for all students to get on the same page. Topics that will be particularly anxiety promoting for students (grades, tests, presentations, labs, clinical rotations) should be addressed immediately—and the topic answers repeated on different days as reminders.

Please provide students with ways they can access you outside of the online class. Text, email, phone and social media are possibilities. Students may feel a real need to connect, and since there is no face-to-face time possible, there need to be equivalents set up.

This article offers some assistance in offering empathy during this transition to remote learning. 

If your course is a prerequisite for an upper-level course, we ask that you take a hard look at the remainder of the semester to determine what is essential content for the students in order to advance. We suggest you consult with your Chair. This disruption may mean we’re looking at remedial efforts over the summer or at the beginning of the Fall semester.

FERPA rules still apply when teaching and interacting with students remotely.  Our Registrar's office maintains helpful guidelines on FERPA.  When in doubt, contact your Dean or the Registrar. 

Pedagogical Materials and Technology Needs

Under the circumstances, we are trying to limit access to campus.  Yes, if you need to come into the office to collect materials, please do so.  If you need to use your office during this disruption, please contact your Dean to have a conversation in advance. 

All high touch locations including door handles on campus have been disinfected. Our colleagues in Facilities do this continually throughout each day. Custodians are on campus 24/7 and this process will continue into the foreseeable future.  Their focus has been on academic and administrative buildings.

The College maintains a small number of laptops that can be loaned to faculty during this period of disruption. If you cannot use your home technology or college desktop, you may request a loaner laptop by contacting your Dean with a request that includes a rationale based on the technology demands of your courses.

We are waiving the restrictions on the portion of your faculty development funds that can be used to purchase technology or other pedagogical materials. Purchases must be accounted for and based on the demands for continuity of instruction during this disruption. Receipts for purchases must be submitted and no later than June 1. 

Some courses use software that currently exists only on our computer labs. Our IT office is working with providers to determine what we can do for your students. We’ve received questions regarding Adobe, ArcGIS, Creative Cloud, STATA. All questions and requests should be channeled to the Help Desk so they can be logged. For those who use SPSS, we suggest, if possible, you consider transitioning to JMP, for which we have a site license that allows students to install it on their computers. Here’s a link to the JMP Install article on the IT Knowledge Base

Referral Process for Students of Concern

Academic Intervention Form: Examples of the types of scenarios reported to the Office of Academic Services & Advising most commonly include: 

  • Academic difficulty 

  • Two or more unexplained absences 

  • Performance issues (not participating two or more times in class; not submitting an assignment, etc.; noticeable decline in work quality) 

  • Lack of academic readiness 

Needs Assessment Team Referral Form*:  Examples of the types of scenarios reported to the Needs Assessment Team most commonly include: 

  • Concerns regarding physical or emotional health 

  • Difficulties adjusting to the college experience 

  • Concerning or disruptive classroom behaviors 

  • Excessive or unexplained absences 

  • Potential signs of self-injury 

  • Stressors related to family/home environment 

  • NOT for emergencies (e.g., concern is regarding an immediate direct threat of harm to self or others) - Online submissions to the Needs Assessment Team are not monitored 24/7.  Therefore, if the concern is regarding an immediate direct threat of harm to self or others, contact Campus Police by dialing 911 from any campus phone or 508-565-5555 from a cell or other non-campus phone.  Campus Police will assess the concern and have appropriate campus personnel respond. 

The Needs Assessment Team exists to facilitate the early identification of students of concern, so that comprehensive plans can be developed to best support the needs of the students and the community.  The Needs Assessment Team, which is comprised of representatives from a variety of student support offices, meets weekly to review concerns and discuss appropriate next steps.  We encourage you to familiarize yourself with the team’s site for further information on what types of concerns may get reported to the Needs Assessment team (https://www.stonehill.edu/offices-services/counseling-services/resources-for-faculty-staff/needs-assessment-team/) and how to best recognize and respond to a student of concern (https://www.stonehill.edu/offices-services/counseling-services/resources-for-faculty-staff/students-of-concern/) 

 

Educational Logistics

The following Interim Policies on Course Withdrawal and undertaking courses Pass/Fail preempts other existing policies pertaining to CourseWithdrawal and P/F options.

These changes will take effect immediately and apply only to the Spring 2020 semester: 

1.The last date to withdraw from a course this semester is the last day of classes, Wednesday, April 29th: All undergraduate students are expected to maintain full-time status (12 credits or more).If your decision to withdraw from courses will cause a student to fall below full-time status, they should have a conversation with Academic Services or their Academic Dean.

2. The modified Pass/Fail policy is represented below for Spring2020:

Students are strongly urged  to talk to their academic advisors about the need for a letter grade in order to gain licensure, acceptance into graduate programs and honor societies, and compete successfully for national scholarships. Pass/Fail designations may have ramifications for their future plans, as well as consequences for being able to earnGPA-based Latin honors at graduation.

The following changes are in effect for the Spring 2020 semester: 

a.All undergraduate students will be able to designate courses taken this semester as Pass/Fail.

b.The deadline to submit thePass/Fail form has been extended to the last day of classes, April 29

c. The limit on the number of courses that can betaken Pass/Fail in Spring 2020 is three(3) for students currently enrolled in 15 or more credits, and two (2) for students currently enrolled in fewer than 15 credits.

d.Undergraduate courses taken Pass/Fail this semester will not count towards the College’s maximum four-course limit on the total courses that can betaken Pass/Fail for credit towards a degree.

e.The prohibition on taking a course that is required for Cornerstone, corequisite, major or minor credit as Pass/Fail is suspended for this semester,and a student can elect to take these and any courses asPass/Fail.

f.Consistent with existing policy, an undergraduate student who earns a grade of D or higher will receive a grade of Pass for the course.

g.Consistent with existing policy, a grade of Pass will not count towards the GPA calculation; a Failing grade will count towards the GPA calculation.

Click here for a Pass/Fail Q&A

 

Yes, Stonehill courses undertaken during spring 2020 may be retaken in a subsequent semester, and only the higher of the two grades will be used to calculate the overall GPA and the Major / Minor GPA. 

Only one course may be retaken at a time; an exception to this may be made, upon appeal, if contexts warrant it, by the Registrar.

This exception to policy applies only to Stonehill courses undertaken in Spring 2020 and repeated in a subsequent semester and to students who are not planning to graduate in May 2020. 

We appreciate that some of our students may not be able to easily access eLearn from off campus. If a student has extenuating circumstances that require them to stay on campus during this period, please encourage them to fill out this form and the College will reach out to the student directly.  

For students who are off-campus and cannot access eLearn, we ask that you allow them to continue progressing through the course via other means. This might be through email or phone contact with you.

The disruption to the semester will significantly impact the ways in which students can prepare for exams. We also cannot ignore the stress and anxiety that we are all experiencing and how this will impact student performance.

Given this, we encourage you to consider alternatives other than a comprehensive final examination.  We will retain the exam period should you choose to have a final examination.

We encourage you to continue to use your Teaching Assistants. Liz Chase is offering a session Monday morning at 10:30 a.m. for Teaching Assistants to provide tips on how they can continue to interact with students during this disruption. Other work-study students should consult with their supervisors on how they may be able to work remotely.

All study abroad for the Fall 2020 semester has been cancelled.

Midsemester assessments are now due Friday, March 20. 

The advising period for Fall Course Registration begins this Tuesday, March 17. Please reach out to your advisees to discuss their fall course plans. PINs should be provided to your advisees via email after you have had these discussions. Online fall Course Registration will formally begin on Tuesday, March 31 (Class of 2021), Thursday, April 2 (Class of 2022), and Monday, April 6 (Class of 2023). Online Course Registration will close on Wednesday, April 8.  

The last day that students can withdraw from a course has been extended to Wednesday, April 29.

Our Office of International Programs (OIP) is in contact with all of our international students.  If a student reaches out with a concern, or if you have a concern about an international student, please call OIP at 508-565-1645

Given the current pandemic, and following the National Institutes of Health recommendation, all face-to-face research interactions need to be stopped at this time. The Stonehill IRB requests that anyone involved in human research stop all in-person interactions (e.g., recruitment, interviews, observations) until further notice. If you have any questions, please contact IRB chair, Nicole Capezza

Library and Teaching Support

The Library has created this site for support during this disruption.

Our colleagues in Chemistry have shared the following: 

  1. Video Folder – tutorial videos they've created
    The titles are descriptive with more to come.
    • Adding apps – adds links for Adobe Scan, Blackboard Collaborate and Zoom Meeting to eLearn sites
    • How to add Collaborate link to eLearn side bar
    • How to annotate PowerPoint presentation from a laptop
    • How to download and install Skype for Business
    • How to set up a meeting in Skype for Business
    • Tutorial on how to use Blackboard Collaborate
  2. eLearn.doc – step by step instruction on how to do some of the things we need done, goes with the videos plus some bonus material
  3. Technology screen capture.doc – step by step instructions on a couple of ways to share your screen in a manner that should ease the transition.

Our colleagues in the CTL and Digital Lab have created Open Online Faculty Learning Community (OOFLC), a crowd-sourced, peer-moderated community for Stonehill faculty. 

 

IT is your first point of contact for any technical issues associated with your transition online. They have rapidly assembled materials to help you with every aspect of the new digital landscape in your courses going forward. IT has the staff to help you and your students with the array of tools in our technology ecosystem, from our robust LMS (eLearn) to the Office 365 Suite (email, Skype for Business). 

 

After you have answered your urgent technology questions and communicated with your students about your courses, the OOFLC is here for you. We are using Slack to facilitate conversations about pedagogy in our newly hybrid classes. (Slack is free, but you’ll need to download the desktop or phone software, or access it via a browser). 

 

The aim of OOFLC is to offer a place to trade suggestions, hot tips, templates, and resources that we create or encounter as we stumble forward into this brave new world. The OOFLC Slack Workspace has been pre-populated with some useful suggestions for online teaching. Within the workspace, there are multiple “channels.” When you join, you should immediately have access to the #announcements; #OOFLC-general; #random and #best-of-the-rest channels. You will also be invited by one of the admins to join a disciplinary specific channel. If you have questions, please poke around in Slack’s excellent online help resources or message Scott Cohen or Phyllis Thompson via direct message in Slack or email. Join here.

Working with students in domestic internship sites/courses

Given the College’s decision to move to remote teaching for the rest of the spring semester, we are asking student interns and faculty to follow these protocols:

Students completing the full-time Stonehill in the City program in NYC, DC, LA or Boston have already been asked to check with their placement supervisor to determine if they are able to work remotely.

Students interning locally should also check with their placement supervisor to determine if they are able to work remotely if:

  1. the site moves to remote work; 
  2. the student is unable to make it to work due to travel burden as a result of Stonehill’s decision this week; or
  3. the student has concerns about health and well-being.

If the student can work remotely and the site is going to allow remote work, the student should continue the internship.

If the student is unable to work remotely for any reason, the student should put the work portion of the internship on hiatus.

Faculty supervising internships that are now on hiatus should count the work completed toward the partial fulfillment of credit hours and make appropriate and flexible shifts in the academic component of the internship for the remaining credit hours;

Students who need hours in a clinical or practicum setting to fulfill licensure or graduate school requirements should check-in with their faculty advisor/licensure or practicum supervisor who may need to consult with external licensure or graduate school officers at the appropriate time.

Academic Support Services Updates in Remote Teaching and Learning Environment

The Office of Academic Services & Advising (OAS&A) will continue operations through Spring 2020. In accordance with the College’s decision to move to remote learning, appointments with OAS&A will continue during normal business hours (Monday-Friday 8:30am-4:30pm) via phone, email, or video-conferencing. No in-person appointments will be held through March 29th.  Should you have any questions or concerns, please contact the office directly at 508-565-1306 or at academicservices@stonehill.edu. You may schedule an appointment with a staff member through ScheduleOnce: https://meetme.so/stonehillacademicservices. We appreciate your patience and understanding during this evolving situation.

The Office of Accessibility Resources (OAR) will function remotely during regular business hours until further directed by the College.  Faculty and staff are welcome to contact Eileen Bellemore directly at 508-565-1033 or via email ebellemore@stonehill.edu with any questions or concerns. Students seeking support with the accommodations process are welcome to call and email as well but should be encouraged to make an appointment with OAR.  Online learning mitigates many barriers for students with disabilities, particularly those who struggle with attention, concentration, attendance, and traditional means of participating. The most commonly requested accommodation, extended time on exams, can be provided for any online assessment through controls in eLearn. At this time, IT does not have any formal tools to support remote proctoring, although they are looking into this option very soon. 

The Career Development Center will be virtually accessible through March 29. Students can book 30 minute phone or Skype appointments via Handshake. Students should email a Microsoft Word version of any resume or cover letter for review to careerdevelopment@stonehill.edu. These documents will be reviewed and returned within two business days. The Stonehill community can reach anyone in the Career Development Center during regular business hours by directing calls to our main line at 508-565-1325. 

The CWAA will resume all small group tutoring (Math Lab, Atrium Tutoring, and Business/Econ Lab) and individual appointments starting March 18. No in-person appointments will be held through March 29. Students should be directed to the CWAA website and TutorTrac appointment manager for more information and to book appointments for both writing & subject-tutoring. Questions should be directed to CWAA-Services@stonehill.edu.

Faculty Professional Development

Chairs who have conducted in-class observations of faculty should work to complete their reviews by the end of June.

Chairs who have not yet completed in-class observations of faculty should move their reviews to the Fall 2020 semester.

Faculty preparing an application for tenure and/or promotion can continue the process. All should submit a list of external reviewers no later than April 1st. Submission of the dossier by the candidate will be electronic and department chairs should submit a letter of support to the Provost’s office.  Given the disruption in Classroom experience, faculty may choose four out of their last five teaching semesters prior to Spring 2020.

If you have any questions, please email Maria Curtin or Marsha Armando. 

Given the current pandemic, and following the National Institutes of Health recommendation, all face-to-face research interactions need to be stopped at this time. The Stonehill IRB requests that anyone involved in human research stop all in-person interactions (e.g., recruitment, interviews, observations) until further notice. If you have any questions, please contact IRB chair, Nicole Capezza

Stonehill has cancelled all faculty travel abroad through the end of the Fall 2020 semester.