Procedures for Requesting a Housing Accommodation
please Be mindful of deadlines and the Committee meeting schedule, both published below.
- Register with the Office of Accessibility Resources (OAR) by completing the online registration form. Alternative formats of the form are available upon request. If you need any assistance in completing the form or making us aware of your needs, please let us know. If you are already registered with OAR and receiving accommodations, you may skip this step.
- Complete the Housing Accommodation Request Form below.
- Submit disability documentation per Stonehill's Documentation Guidelines. Please refer to these guidelines for assistance in securing documentation that is appropriate to verify eligibility and support your specific accommodation request(s). If you are requesting an Emotional Support Animal, your provider will also need to complete the ESA Medical Documentation Form (ask OAR to email you a link to this form).
- Fax documentation to 508-565-1492
- Email documentation to firstname.lastname@example.org
- Mail documentation to:
Office of Accessibility Resources, Stonehill College, 320 Washington Street Easton, MA 02357
- In person, by appointment.
- Complete an intake interview if this is a new request. Schedule a meeting with the Director of Accessibility Resources via the online scheduling system. When booking, allow for a 60 minute appointment. Please note: Appointments cannot be made via email. Phone and Skype appointments welcome. Please indicate "phone appointment" when scheduling.
Please note that students must request housing accommodations each year and submit updated documentation. Previous accommodations are not automatically extended without submitting an updated request form and documentation for the upcoming academic year. Requests will not be reviewed until all four steps have been completed. Students must monitor their own progress with completing the steps. They will not be prompted as to where they are in the process though inquiries are certainly welcome. Please be mindful of deadlines.
AIR CONDITIONING: Please be advised that, generally speaking, central air conditioning is turned off no later than the second week in October and individual air conditioning units are uninstalled at that time. Central air conditioning typically resumes around the second week of May. Seasonal allergies are usually not qualifying conditions under ADA. Students who require filtered air are permitted to bring in their own air purification devices.
SINGLE ROOMS: Stonehill’s student housing is primarily designed to house two students per bedroom. Some of our residence halls do offer a limited number of single rooms. As with all accommodation requests at Stonehill, qualification for a single residence hall room will be evaluated on an individualized basis. Stonehill has designed its residential program on the premise that a vibrant, social residence hall environment is fundamental to living and learning at Stonehill. As such, the request for a single room is utilized as an accommodation only when no other reasonable accommodation would allow a student to participate in our residential program as it is designed.
Please note that the next Housing Accommodation Committee meeting will be held on January 3rd. Students must register with the office, submit documentation and the housing accommodation request form and complete an intake interview (as outlined in the steps above) by December 27th in order for ther file to be reviewed at that meeting. For additional information, please see the section on Housing Accommodation Request Deadlines below. Housing Accommodation Committee meetings will typically occur on the last Tuesday of every month.
For returning students, the deadline for requesting 2020-2021 housing accommodations is February 15, 2020.
Students with service animals, those requesting permission to have an assistance animal and/or students who wish to have a Personal Care Attendant must also refer to information related to additional policies, procedures and expectations.
Housing Accommodation Request Deadlines
Deadlines were established to allow application review and accommodation considerations prior to the general housing selection process. Students are advised to start the process early to allow adequate time to obtain the necessary documentation. Keep in mind that efforts to obtain documentation from a health care provider often require advanced notice and may take several days to several weeks to prepare. Incomplete application materials may delay the eligibility-determination process. Applications submitted after the deadline will be accepted and reviewed on a rolling basis. Stonehill College will strive to meet late applicants’ accommodation needs, including any needs that develop during the semester; however, fewer reasonable accommodation options may be available at later points in the year. Students must request housing accommodations annually.
|Application Deadlines||Spring 2020||Summer 2020||Fall 2020|
|Returning Students||December 15th||May 1st||February 15th|
|New Students||December 15th||June 15th|
Committee Review and Housing Assignment
Requests for housing accommodations are reviewed by the Housing Accommodation Committee. Committee members include a representative from Residence Life, Accessibility Resources, Counseling Services and Health Services. To properly evaluate how Stonehill can, under federal laws, meet a student's need for reasonable accommodations, the College requires sufficient information to understand how the requested accommodation relates to the current impact of the disability. The Committee reviews each student's request on an individual basis including information from an interview, personal statement and documentation from the student's health care provider. In determining whether the requested accommodation is reasonable, the Committee evaluates whether the request is a disability-related need, the severity of the condition, the impact on the student's health if the condition is not met, whether the request is an integral component of the current treatment plan for the condition and if there are any alternative options that will meet the student's need(s). Requested accommodations may not be granted if deemed unreasonable, unduly burdensome or if alternative accommodations are available.
Please note that housing accommodations are only for the student requesting the accommodation, and may not include current or potential roommates. Residence Life will review the accommodation(s) approved by the Committee and available spaces to determine the appropriate housing assignment. While a student may feel strongly they should be placed in a specific location, assignments are first and foremost based upon disability-related needs.
A student has the right to decline an offered assignment; however, Residence Life may not be able to offer another option in an accommodated speace. If a student chooses to decline the assigned space and thus forfeit their accommodation, that student then must go through the general housing selection process.
The Committee meets monthly to review new requests. Students will be notified of the Committee’s decision via email, usually within a week of the Committee's meeting.
Students who do not agree with a decision regarding an accommodation or who are not granted housing accommodations through this process have the right to appeal the Committee’s decision. Students will receive information about the appeals process with their decision letter. All requests for appeal are reviewed by Thomas Flynn, ADA Compliance Officer. Students not approved for housing accommodations, or whose appeal is denied, should proceed with standard room-selection procedures.