Print & Mail Services

• Postage Stamps
• Metered Postage
• Regular, Padded and Manila Envelopes
• Sending Mail
• Domestic Mail Services
• First Class Mail 
• Priority Mail
• Express Mail
• Media Mail
• Certified Mail
• Delivery Confirmation
• Insured Mail
• Return Receipt Requested
• Signature Confirmation

All letters & packages in excess of 16 oz. require a customs form. Call 508-565-1437 for assistance with this form.

• Air Mail
• International Express Mail (EMS)
• Insured Mail
• Return Receipt Requested
• Certificate of Mailing

We also offer alternatives to the U.S. Postal Service. These services include UPS and FedEx.

• First Class Mail: Standard delivery for letters, postcards and packages up to 13 ounces. Postage is based solely on weight. Delivery times range from 1 to 5 days based on destination.
• Priority Mail: 2-to-3-day delivery for letters and packages up to 70 pounds. Prices are based on weight and destination. Destinations are divided into zones, so the farther away the destination of your package, the more it costs to send it.  
• Express Mail: Next day delivery to most zip codes for letters and packages up to 70 pounds. Express Mail provides proof of mailing, online tracking, delivery confirmation, record of signature and insurance up to $100 with the option to add more insurance up to $5000. Each additional $100 of insurance costs an extra $1.00. Coverage is only provided for the actual value of items.
• Media Mail: The least expensive way to send books, CDs or videos, up to 70 pounds. Delivery time averages 5 to 11 days. 
• Certified Mail: Allows tracing and online tracking of important letters. Click here to track. Also provides proof of mailing. Most commonly used with Return Receipt (see below). Can only be used with First Class and Priority Mail. 
• Delivery Confirmation: Online tracking for packages. Provides delivery date and time. Click here to track. Can only be used with Priority Mail, Parcel Post, Media Mail and First Class packages. 
• Insured Mail: Covers against damage or loss up to $5000. Can be used with all classes of mail. Items must not be insured for more than their value and coverage is only provided for their actual value. 
• Return Receipt Requested: Provides the mailer with a postcard that shows the date and time of delivery and the recipient's signature. Use a Return Receipt if you need physical proof of delivery or a signature requirement for delivery. A Return Receipt can only be requested with Certified Mail, Registered Mail, mail Insured for more than $50, mail sent COD and Express mail. 
• Signature Confirmation: Online tracking for packages with an additional signature requirement for delivery. Provides delivery date and time. Click here to track. A physical copy of the signature can be requested. Can only be used with Priority Mail, Parcel Post, Media Mail and First Class packages.
• International Mail Services: Air Mail Delivery by air of letters and parcels to virtually anywhere. Letters normally take 7 to 10 days for delivery. Parcels take 7 to 14 days. The maximum weight for Letter-post is 4 pounds.  The maximum weight for Parcel-post depends on the destination and will be either 44, 66 or 70 pounds. 
• International Express Mail (EMS): 3-to-5-day delivery for letters and parcels. Insured Mail Covers against loss or damage. Return Receipt Requested Provides evidence of delivery to addressee. Can only be used with registered mail or International Express Mail. Certificate of Mailing Provides proof that mail is sent.

• Separate Off-Campus Mail, On-Campus Mail, Stamped and Foreign. (Use elastics, paper clips, etc. to separate.)
• Keep all different sized mail pieces separate. (Such as #10 envelopes, postal cards, 9x12 flats etc.; if necessary, use elastics.) Please don’t just dump everything into your mailbag in all directions. EVERYTHING MUST BE KEPT FACING THE SAME DIRECTION. DON'T NEST MAIL.
• Place receiver's name and department/box# on all inter-campus mail.
• We charge each department for postage. Please label each pile of outgoing mail with your department number or name if it is not already in the return address on the envelope, especially the large manilla envelopes.
• Please notify us at the earliest time when you have a large quantity of outgoing mail.  PREFERABLY A DAY OR TWO IN ADVANCE. Large mailings should be in the mailroom no later than 2:00pm for same day processing. For ease of handling, call the mailroom for tubs or trays to be delivered to your department.
• Before a Bulk Mailing is done, Mail Services must be notified of the amount of postage. An account is kept at the North Easton Post Office, and each mailing is deducted from that account.  In order to assure sufficient funds, a week's notice is required in order to have a check cut.
• Please do not use staples on any outgoing mail. They will damage the meter.

Address Format

Please note proper format:

Name

Department

Stonehill College

320 Washington Street

Easton, MA 02357

Mail Services

• Delivers USPS and campus mail to departments
• Forwards faculty mail during the summer
• Processes all outgoing metered business mail
• Maintains College mailing permits

Departments using the College permits should notify Mail Services of the estimated postage one week in advance of the mailing to ensure funds are sufficient to cover the charges.

All bulk mail pieces should be checked by Mail Services to assure proper design and address placement.

Personal Mail

"Personal Mail" is defined as any mail not related to Stonehill or your position at Stonehill. Outgoing personal mail must have the correct postage already applied.  If postage is required, please stop and we will help you with correct amount needed.  We ask that you only receive personal mail or packages on a limited basis due to space limitations. We do understand however that there is often no one at home to accept parcels and in that case, we will receive them and notify you accordingly.  If this instance, we ask that you pick up packages at the mailroom in a timely manner as we cannot deliver personal packages.

Intra-Campus Mail

To ensure delivery in the most efficient way, please use intra-campus envelopes. Please be sure to be clear as to where the piece is going and whom has sent the piece. Always include both the name and the department and take care that it is legible.  We thank you for this consideration.

Mass Mailings to Faculty/Staff: Mailings directed to specific faculty and staff must have labels requested by department order. Other options to distribute information to faculty/staff are:

• Sending one flyer to each department to post
• Sending a bundle of flyers to each department to distribute
• Using E-mail 

The Stonehill College Mail Services operates as a full-service post office. We are here to provide the services of receiving and delivering of college-related correspondence and mail to all on-campus students.

Restrictions

• Chain letters, hate mail, mail with obscene content
• Letters to gain personal profit (ex: pyramid schemes)
• Any political endorsements
• In general, other correspondence that is not official college business

Address Format

Please note proper format:

Student's Full Name - Including Middle Initial and Class Year
Stonehill College
320 Washington Street
Easton, MA 02357

Please refrain from using nicknames as it slows down mail services and if we are unable to determine the recipient, will result in returned mail. Do not have packages delivered under a parent's name for the same reasons.

Delivery

Mail will be scanned and an e-mail sent stating that you have received Mail. Please notify personnel that you are picking up mail as opposed to a package.

Package Notification

We accept all packages from all of the carriers here at Mail Services.  They are logged into our tracking system and then an e-mail is generated and sent. The packages are held at the mailroom for pick up and your ID must be presented.

Forwarding of Student Mail

Student mail is forwarded over the summer. We automatically will forward the mail to the address provided to the registrar's office. If you do NOT wish your mail to be forwarded to this address or have an alternative mailing address for the summer, please contact Mail Services. Students who have graduated must register all address changes directly with the Alumni Office.

• Mail will be forwarded for a maximum of 60 days.
• Only First Class Mail and Periodical Mail is forwarded.  First Class Mail includes bills & statements, personal correspondences and matter closed against postal inspection.
• We will attempt to forward college/graduate catalogs and applications, CD, and video and book club mailings, although the USPS has final say as to what classes can be forwarded or not.
• Packages, boxes, etc., that arrive the USPS are forwarded.  Anything arriving via other carriers is returned to the sender with a forwarding address if available.  It is the obligation of the sender to forward these items.

Criteria and Procedures

A bulk mailing consists of 200 or more pieces of mail or 50 pounds of mail.  All pieces must be identical in size and texture.  They must be faced and bundled according to zip code. 

Preparing for Mail House Distribution

Prior to your mailing being sent to a Mail House, please forward a copy of the service request to Mail Services. This is imperative to ensure that the College Permit #8 has sufficient funds available for your mailing. In addition, the Mailing House must furnish a copy of the Bulk Mailing Form # 3602 to Mail Services for our records.  This form will be used to reconcile the bulk mail account with the USPS.

• The College maintains a First Class Business Permit to provide a cost-effective means for departments to receive mail responses for surveys, information requests and appointments.
• Due to strict regulations from the USPS, we encourage you to contact Mail services to approve all Business Reply Pieces.

• Mail Services (Campus Mail) provides the Stonehill community with reliable and professional services for the receipt and processing of U.S. and inter-office mail.  The employees of Mail Services take this responsibility very seriously and in accordance with guidelines from the USPS.