Meal Plan Accommodations Procedures and Guidelines

Stonehill College is deeply committed to the full participation of students with disabilities in all aspects of College life, including the dining experience. In accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), Stonehill has established procedures to ensure that students with documented disabilities have access to meal plan accommodations that reasonably meet their needs as required by law. According to the ADA, a disability is defined as any mental or physical impairment that substantially limits the individual in a major life activity compared to the average person. There must also be a legitimate connection between the disability and the requested accommodation.

As a residential college, Stonehill requires that all students living on campus participate in the meal plan available through the College's Dining Services. Most students’ needs can be met through the standard meal plan options. However, students with documented disabilities that limit their dining options may request a meal plan accommodation. Stonehill’s Dining Services offers a wide variety of dining options capable of accommodating many different dietary needs, including allergies/intolerances and chronic health conditions. We recognize that students with special dietary needs already experience a more limited diet than those who do not, and are required to exert more time and effort in managing their diet than others; thus, every effort is made to provide helpful information to students who have to manage their diet when eating in the dining halls. For this reason, we require students who are requesting meal plan accommodations to schedule a cost-free meeting with the campus’s registered dietician to discuss their dietary restrictions and review all of the dining options before pursuing a meal plan accommodation.

The goal of this process is to provide students with the tools that they need to be active in the management of their allergy or food-related medical condition within the residential dining program. Please contact Kim Pierce, RD, LDN at 508-565-1879 or at for more information on available options or to set up an appointment.

Eligibility for meal plan accommodation requests are determined on a case-by-case basis by a committee consisting of representatives by Dining Services, Health Services and Accessibility Resources.

Given the ability to accommodate a wide range of dietary needs, an exemption from participation in the meal plan is rare and will only be considered when needs cannot be met by Dining Services. Requests for meal plan exemptions based on dietary preferences or for financial reasons will not be granted. 

Resources for Managing Food Allergies and Dietary Restrictions

Procedures for Requesting a Meal Plan Accommodation

  1. Register with the Office of Accessibility Resources (OAR) by completing the online registration form. Alternative formats of the form are available upon request.
  2. Complete the Meal Plan Accommodation Request Form below.
  3. Submit disability documentation. Please refer to the Documentation Guidelines for assistance in providing documentation that is appropriate to verify eligibility and support your specific accommodation request(s).
    • Fax documentation to 508-565-1492
    • Email documentation to
    • Mail documentation to: 
    • Office of Accessibility Resources, Stonehill College, 320 Washington Street Easton, MA 02357
  4. In person, by appointment.
  5. Complete an intake interview. Schedule a meeting by sending an email to When booking, allow for a 30 minute appointment. 

Please note that students must request meal plan accommodations on an annual basis and submit updated documentation. Previous accommodations are not automatically extended without submitting an updated request form and documentation for the upcoming academic year. Your request will not be reviewed until all four steps have been completed.

Meal Plan Accommodation Request Deadlines

Deadlines were established to allow application review and accommodation considerations at the beginning of the semester. Students are advised to begin the process early to allow adequate time to obtain the necessary documentation. Keep in mind that efforts to obtain documentation from a health care provider often require advanced notice and may take several days to several weeks to prepare.  

Application Deadlines 

  • Fall semester - September 15th
  • Spring semester - February 15th

Committee Review and Decisions

Requests for meal plan accommodations are reviewed by the Meal Plan Accommodation Committee. Committee members include representatives from Dining Services, Health Services, and Accessibility Resources. Students are informed of the Committee’s decision by email within one week of the Committee’s review.

Appeal Procedures

Students who are not granted a meal plan accommodation or exemption through this process have the right to appeal the Committee’s decision. Please refer to the Accommodations Appeal Process.

Academic Services, Duffy – 104

The Office of Accessibility Resources (OAR) supports Stonehill’s unwavering commitment to providing a welcoming, supportive and inclusive environment for students with disabilities. Our goal is to create an accessible campus experience by providing a point of coordination, resources and support for our students and the campus community.