Stonehill College is deeply committed to the full participation of students with disabilities in all aspects of College life, including residential life. In accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA), Stonehill has established procedures to ensure that students with documented disabilities receive housing assignments that reasonably meet their needs as required by law. According to the ADA, a disability is defined as any mental or physical impairment that substantially limits the individual in a major life activity. In determining the extent of one’s limitation, the nature, severity, duration, and impact of the impairment are relevant factors. 

Please be mindful of the request deadlines and committee meeting schedule, both published below. Also note that while we will consider requests after the deadline, some accommodations (e.g., single dorm rooms, semi-private bathrooms) are no longer available. Rest assured, we will do our best to work with eligible students in determining reasonable alternatives. 

  1. Register with the Office of Accessibility Resources (OAR) by completing the online registration form. Alternative formats of the form are available upon request. If you need any assistance in completing the form or making us aware of your needs, please let us know. If you are already registered with OAR and receiving accommodations, you may skip this step.
  2. Complete the Housing Accommodation Request Form below. 
  3. Submit disability documentation per Stonehill's Documentation Guidelines. Please refer to these guidelines for assistance in securing documentation that is appropriate to verify eligibility and support your specific accommodation request(s). If you are requesting an Emotional Support Animal, your provider will also need to complete the ESA Medical Documentation Form (ask OAR to email you a link to this form). 
    • Email documentation to
    • (less preferred method) Mail documentation to:  Office of Accessibility Resources, Stonehill College, 320 Washington Street Easton, MA 02357
  4. Whether you are making a new request or renewing a previous one, schedule a meeting by sending an email to the Office of Academic Services & Advising at to request a 30-minute Intake Interview Appointment for OAR Registration. Phone, Zoom, or in person appointments welcome.

Please note that students must request housing accommodations each year and submit updated documentation. Previous accommodations are not automatically extended without submitting an updated request form and documentation for the upcoming academic year. Requests will not be reviewed until all four steps have been completed. Students must monitor their own progress with completing the steps. They will not be prompted as to where they are in the process though inquiries are certainly welcome. Please be mindful of deadlines.

Non-qualifying conditions

Temporary, non-chronic impairments of seasonal or short duration (less than 6 months) with little or no residual effects that will not substantially limit a major life activity: common cold, seasonal or common influenza, a sprained joint, minor and non-chronic gastrointestinal disorders, a broken bone expected to heal completely, appendicitis, and seasonal allergies are usually not qualifying conditions under the Americans with Disabilities Act.

AIR CONDITIONING: Please be advised that, generally speaking, central air conditioning is turned off no later than the second week in October and individual air conditioning units are uninstalled at that time. Central air conditioning typically resumes around the second week of May. Seasonal allergies are usually not qualifying conditions under ADA. Students who require filtered air are permitted to bring in their own air purification devices. 

SINGLE ROOMS:  Stonehill’s student housing is primarily designed to house two students per bedroom.  Some of our residence halls do offer a limited number of single rooms.  As with all accommodation requests at Stonehill, qualification for a single residence hall room will be evaluated on an individualized basis.   Stonehill has designed its residential program on the premise that a vibrant, social residence hall environment is fundamental to living and learning at Stonehill.  As such, the request for a single room is utilized as an accommodation only when no other reasonable accommodation would allow a student to participate in our residential program as it is designed.

Please note that Housing Accommodation Committee meetings will be held during the last week of each month. Students must register with the office, submit documentation and the housing accommodation request form and complete an intake interview (as outlined in the steps above) at least one week before the last Monday of the month in order for their file to be reviewed at that meeting.  The Committee will not meet in July. For additional information, please see the section on Housing Accommodation Request Deadlines below. 

Additional Procedures

Students with service animals, those requesting permission to have an assistance animal, and students who wish to have a Personal Care Attendant must also refer to related policies, procedures, and expectations.

Housing Accommodation Request Deadlines

Deadlines were established to allow application review and accommodation considerations before the general housing selection or assignment process. Students are advised to start the process early to allow adequate time to obtain the necessary documentation. Keep in mind that efforts to obtain documentation from a health care provider often require advanced notice and may take several days to several weeks to prepare. Incomplete application materials will delay the eligibility-determination process. Complete applications submitted after the deadline will be accepted and reviewed at the next scheduled meeting. During the academic year, the Committee typically meets on a monthly basis. Stonehill College will strive to meet late applicants’ accommodation needs. However, due to the advanced level of planning required for this semester, it is unlikely that requests can be fully considered. Students must request housing accommodations annually.

Application Deadlines for Returning Students

  • Fall 2022 - February 15, 2022

Application Deadlines for  New Students

  • Fall 2022 - June 17, 2022

Committee Review and Housing Assignment

Requests for housing accommodations are reviewed by the Housing Accommodation Committee. Committee members include a representative from Residence Life, Accessibility Resources, Counseling Services, and Health Services. To properly evaluate how Stonehill can, under federal laws, meet a student's need for reasonable accommodations, the College requires sufficient information to understand how the requested accommodation relates to the current impact of the disability. The Committee reviews each student's request on an individual basis, including information from an interview, personal statement, and documentation from the student's health care provider. In determining whether the requested accommodation is reasonable, the Committee evaluates whether the request is a disability-related need, the severity of the condition, the impact on the student's health if the condition is not met, whether the request is an integral component of the current treatment plan for the condition and if there are any alternative options that will meet the student's need(s). Requested accommodations may not be granted if deemed unreasonable, unduly burdensome or if alternative accommodations are available. 

Please note that housing accommodations are only for the student requesting the accommodation and may not include current or potential roommates.  Residence Life will review the accommodation(s) approved by the Committee and available spaces to determine the appropriate housing assignment. While a student may feel strongly they should be placed in a specific location, assignments are first and foremost based upon disability-related needs.

A student has the right to decline an offered assignment; however, Residence Life may not be able to extend another option in an accommodated space. If a student chooses to decline the assigned space and thus forfeit their accommodation, that student then must go through the general housing selection process.

The Committee meets monthly to review new requests. Students will be notified of the Committee’s decision via email, usually within a week of the Committee's meeting.

Appeal Procedures

Students who do not agree with a decision regarding an accommodation or who are not granted housing accommodations through this process have the right to appeal the Committee’s decision. Students will receive information about the appeals process with their decision letter. Thomas Flynn, ADA Compliance Officer, will review all requests for appeal. Students not approved for a housing accommodation, or whose appeal is denied should proceed with standard room-selection procedures.

Housing Accommodation Request Form