Summer Hours 2012

April 26, 2012

We are pleased to announce that President Cregan and Division Heads have approved a modified summer work schedule. Beginning the week of May 21, 2012 the work-schedule for "non-essential" full-time employees will be 8-hours/day Monday through Thursday (with a 60-minute meal break/day) and 6.5 hours on Friday (with a 30-minute meal break). The College will close on Fridays for all "non-essential" personnel at 3:00 p.m. This early release program will continue through and including the week of July 4, 2012

Starting the week of the July 9, 2012 and continuing through and including the week of August 13, 2012 the College will operate on a 4-day work schedule either Monday - Thursday or Tuesday - Friday, see below for details (as had been the case in past years, an employee, is unable to work the 4-day schedule, may with the approval of his/her supervisor continue to work a 5-day work schedule with an "early release" on Friday).

• Employees work 9 hours per day for four days with a 30-minute lunch break
• Employees receive a full-day off either Monday or Friday.
• The Department Director, in consultation with their Division Head, determines the work hours for an employee's four-day schedule. The following are examples of schedule options that may be used, however, the Division Head will make the final determination as to appropriateness of start and end times based on the needs of the Division, taking the core business hours (8:30 a.m. to 4:30 p.m.) into consideration.

7:00 am to 4:00pm (with a 30 minute lunch)
7:30am to 4:30pm (with a 30 minute lunch)
8:00am to 5:00pm (with a 30 minute lunch)
8:30am to 5:30pm (with a 30 minute lunch)
9:00am to 6:00pm (with a 30 minute lunch)

The specifics of the program are outlined below:

• Employees who "back up" for one another may not take the same day off.
• Part-time employees who are regularly scheduled to work 5-days/week may also take advantage of this benefit. Department Heads are encouraged to work with the Human Resources Office to determine shifts.
• A full time (35 hours/week) employee who calls in sick or who takes a vacation day during his/her scheduled 4-day week will be charged 8.75 hours for full-time (pro-rated for part time) or may choose to work his/her scheduled day off that week (if possible and approved by the Department Head). An employee who chooses to use his/her personal time will be charged 7 hours for full-time (pro-rated for part-time) and should make up the additional 1.75 hours with vacation time or take it unpaid.

The Summer Work Schedule will allow each Department to create a flexible work schedule. The following guidelines should be addressed by all departments when creating schedules:

• All offices remain open during core business hours for the summer or arrange for adequate coverage during the core hours.
• The core business hours for the summer are 8:30 am to 4:30 pm, Monday through Thursday, and 8:30 am to 3:00 pm, on Friday.
• Departments must have coverage for all 5-days/week. Coverage for smaller departments can be achieved by arranging for reciprocal phone coverage with other offices. Please contact the Human Resources Department if you need assistance with coordinating phone coverage.
• All schedules must be approved by the appropriate Division Head. Approved schedules must be submitted to the Human Resources office no later than Friday, July 6, 2012. Based on operational needs, a Division Head may determine that a department cannot participate in the program (this determination can be for the entire summer or a portion of the summer).
• 35 hours of vacation time are applied to an employee who takes a full week of vacation.
• Departments are not allowed to modify the day off during the 4 day-work schedule - this is to say employees must take either Monday or Friday, not another day during the work week.

Should you have any questions, concerns, or need for clarification regarding this program, please feel free to contact Human Resources at 508-565-1105. Please note that this program does not apply to members of a Collective Bargaining Unit (as they are governed by the terms of the Agreement) or essential personnel (as determined by the College).

Contact

For more information, contact Human Resources, (508) 565-1105.