OWA (Basics)
The Outlook Web Application (OWA), previously referred to as "webmail", can be used to access your email and calendar worldwide. OWA provides a feature-rich client that runs in all major browsers on both Windows and Macintosh computers.
Please take a moment to review the basic functionality of OWA. You can find advanced topics here.
How to create a new email message in OWA
How to add an attachment to an email
Login
To login, use a web browser and go to https://webmail.stonehill.edu You will be prompted with the login page shown below.
|
|
Please note your choices of specifying that you are on a public or private computer. The new version allows users two options to view their email, "Premium" and "Light". The Premium version provides an experience similar to using the outlook desktop client. The light version is very basic, and does not provide all of the functionality that the premium version does.
Enter your Stonehill username and password and click "Sign In" to login.
Choose a theme
Outlook Web App gives you the ability to control the appearance of your mailbox by selecting a custom theme. On the extreme right of your screen, under sign Out, Go to Options --> Select a theme and choose the theme that you want your mailbox to show. The screenshots below show the Botanical theme.
The INBOX
Messages are delivered to your INBOX by default.
 |
The drop-down menu for New allows you to create a new message or to setup a new meeting request.
.jpg) |
Click "message" to compose a new message.
 |
Click on "Meeting Request" to create a new request for a meeting.
When you click on a message, the message details are shown in a reading pane to the right of the Inbox. You can choose to position your reading pane on the bottom or turn it off, by clicking on the View option of the main toolbar.
A list of options can be seen when you click on the Actions drop down menu on the extreme right. These options include Reply, Reply All, Forward, Forward as attachment, Mark as read, Create a rule, Delete email, Classify as Junk Email etc......
 |
Click on the purple arrow to the left, if you wish to reply to only the SENDER of the message that is currently highlighted.
Click the double arrows if you wish to reply to EVERYONE that received this email.
Click on the blue arrow to FORWARD a copy of the message currently highlighted to 
someone else.
Click inside the search box to SEARCH your inbox for specific email messages.
 |
To create a n
ew FOLDER, right click on INBOX and choose NEW FOLDER under inbox.
To find someone within your organization , click on "Find Someone" box and type in the name. If multiple matches are found, they will be displayed on the screen.
 |
When working with your INBOX, you may want to sort messages in a variety of ways.
Click on "Arrange by" and then....
Click FROM if you want to sort by first name.
Click SUBJECT if you want to sort by the message subject.
Click DATE if you want to sort by date received. You can have the most current message listed first or listed last by toggling on "newest on top" or "oldest on top."
 |
You can view messages grouped by a certain subject by the Conversation feature that helps you keep a threaded track of all replies relating to a particular subject.
CALENDAR
The OWA Calendar allows you to create and track appointments. You can also organize and schedule meetings with co-workers, and update or modify the information (time, location, attendees) as required.
When you use Calendar to keep track of your meetings and appointments, co-workers can check your availability for their own scheduling purposes. While they CANNOT see the details of your appointments, co-workers can check your availability only that you are BUSY, OUT OF OFFICE or FREE for their own scheduling purposes.
 |
To create an appointment, click on drop-down menu next to NEW.
.jpg) |
Right click on a calendar entry to see a list of options such as Print, Accept, Tentative, Decline etc.....
Click on Goto TODAY, daily view, work week view, weekly view and monthly view in the icons shown above, as per your requirement.
CONTACTS
Use Contacts to store the email address, business and home address, phone numbers, and other information that relates to the contact. You can view ALL contacts, People or Group contacts by highlighting the radio buttons on the navigation pane to the left.
To edit a contact, double-click on the contact name. You have the ability to jump to Profile, Contact, Address and Details tabs.
 |
Click on the "NEW" button above to create a new contact.
Click on the "DELETE" button to delete a contact.
DELETED ITEMS
The Deleted Items folder stores contacts, emails and/or appointments that you delete. You can view these items in the Deleted Items folder. Once you empty this folder, they will be permanently removed from your mailbox. Please note that the items are only held in the "Deleted Items" folder for 7 days, at which point they are automatically removed.
If you right-click on the Deleted folder, you will see many options such as "Empty Deleted Items" or "Recover Deleted Items."
 |
You can also access a menu by clicking on drop-down button next to delete option on the toolbar.
DRAFTS
In the drafts folder, you will find those items such as contacts, emails and/or appointments that are incomplete and have not been sent. Double click on the message to edit contents and to send it out.
 |
SENT ITEMS
The SENT ITEMS folder stores a copy of each message that has been sent. You can see all the SENT items sorted by date when you click on SENT items folder. The toolbar when the SENT ITEMS folder is selected is same as the INBOX ITEM.
 |
TASKS
The Tasks folder provides access to your Outlook tasks. You can create a new task, flag or follow-up a task that has already been created. You can view ALL, Active, Overdue or Complete tasks by clicking on radio buttons provided on the left pane.
 |
Click on "New task" on drop down menu next to NEW, to create a new task. Enter subject, start and due dates, status, priority and reminders. Once the task is completed, date and status can be changed to Completed.
 |
H
OW TO CREATE A NEW MESSAGE IN OWA
Click on "To:......" button to see the address book. The FIND NAMES window will appear. You have the ability to arrange names alphabetically. To search for someone with Last Name "Smith", type "Smith" in Last Name field and click on the looking glass to find a list of all people with last name "Smith."
When the window is populated with the results of your search, highlight the name of the person. Click on "To...." button. This will put the person's name in your email message.
HOW TO ADD AN ATTACHMENT TO AN EMAIL
To add an attachment to a message you are composing, click on the "Add Attachment" button.
The "Add Attachment" window will launch. Once you have located the file you want to attach (the file name and extension will be displayed in the dialog box), click "Open" and the file will attach to the email.
You should now see the document listed next to Attached. Click on the "SEND" button.
HOW TO CREATE A NEW CONTACT
.jpg) |
Click on CONTACT folder.
Now, click on the dropdown button next to NEW and select the option of creating a new contact. Enter as much information as desired under the Profile, Contact, Address and Detail options. There are NO REQUIREMENTS on what you have to enter. You may add an attachment and notes in the details section.