Student Education Records

  1. The Family Educational  Rights and Privacy Act (FERPA) afford eligible students certain  rights  with respect to their  education records.  (An “eligible student’’  under  FERPA is a student who is 18 years of age or older or who attends a post- secondary  institution.) These rights  include:

  2. The right to inspect  and review the student’s education records  within 45 days after the day the College receives  a request for access.  A student should submit  to the Registrar, dean, head of the academic  department, or other  appropriate official, a written request that  identifies  the record(s) the student wishes to inspect.  The College official will make arrangements for access and notify the student of the time and place where  the records  may be inspected. If the records  are not maintained by the school official to whom the request was submitted, that  official shall advise the student of
    the correct  official to whom the request should be addressed.

  3. The right to request the amendment of the student’s education records  that  the student believes is in accurate, misleading, or otherwise in violation of the student’s privacy rights  under  FERPA. A student who wishes to ask the College to amend  a record should write to the College official respon- sible for the record,  clearly identify the part of the record the student wants  changed, and specify why it should be changed. If the College decides not to amend  the record as requested, the College will notify the student in writing  of the decision and the student’s right to a hearing  regarding the request for amendment. Additional information  regarding the hearing  procedures will be provided to the student when notified of the right to a hearing.

  4. The right to provide written consent  before the university discloses personally   identifiable information  (PII) from the student’s education records,  except  to the extent that  FERPA authorizes disclosure  without consent. The College discloses education records  without a student’s prior written consent  under  the FERPA exception   for disclosure  to College officials with legitimate educational interests. A College official is a person  employed  by the College in an administrative, supervisory,  academic,  research, or support  staff position (including law enforcement unit person- nel and heal th staff); a person  serving  on the board of trustees; or a student serving  on an official committee, such as a disciplinary  or grievance committee. A College official also may include a volunteer or contractor outside  of the College who performs  an institutional service or function  for which the College would otherwise use its own employees  and who is under  the direct control of the College with respect to the use and maintenance of PII from education records,  such as an attorney, auditor,  or collection agent  or a student volunteering to assist  another College official in performing his or her tasks.  A College official has a legitimate educational interest if the official needs  to review an education record in order to fulfill his or her professional  responsibilities for the College. Upon request, the College also discloses education records  without consent  to officials of another school in which a student seeks or intends to enroll.

  5. The right to file a complaint  with the U.S. Department of Education  concerning alleged failures by the College to comply with the requirements of FERPA. The name and address  of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education,  400 Maryland Avenue, SW Washington, DC 20202.

Disclosures without Consent:

  1. FERPA permits the disclosure   ofPII from students’ education records,  without consent  of the stu- dent,  if the disclosure  meets  certain  conditions  found in 99.31  of the FERPA regulations. Except for disclosures to College officials, disclosures related  to some Judicial orders  or lawfully issued  subpoe- nas, disclosures of directory  information, and disclosures to the student, 99.32  of FERPA regulations requires the College to record the disclosure. Eligible students have a right to inspect  and review the record of d isclosures.  The College may disclose PII  from the edu cation records  without obtaining
    prior written consent   of the student:

  2. To other  College officials, including  faculty, within the College whom  the C ollege has determined to have legitimate education al interests. This includes,  in certain  cases, contractors, consultants, volunteers, or other  parties  to whom the College has outscu  rced institutional services or functions, provided that  the conditions  listed in 99.31(a)  (1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (99.31(a)(1)).

  3. To officials of an other  school where  the student seeks or intends to enroll, or where  the student is already enrolled  if the disclosure  is for purposes related  to the student’s enrollment or transfer, subject  to the requirements of 99.34.  (99.31(a)(2)).

  4. To authorized representatives of the U.S. Comptroller  General,  the U.S. Attorney  General,  the U.S. Secretary of Education,  or State  and local educational authorities, such as a State  postsecondary authority that  is responsible for supervising the College’s State-supported education programs. Disclosures  under  this provision may be made, subject  to the requirements of 99.35,  in connection with an audit or evaluation  of Federal-  or State-supported edu cation programs, or for the enforcement of or compliance  with Federal legal requirements that  relate  to those  programs. These entities may make further disclosures of PII to outside  entities that  are designated by them  as their authorized representatives to conduct  any audit,  evaluation, or enforcement or compliance  activity on their  behalf (99.31(a)(3) and 99.35).

  5. In connection with financial aid for which the student has applied or which the student has received,  if the information  is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions  of the aid, or enforce the terms  and conditions  of the aid. (99.31(a)(4)).

  6. To organizations conducting studies for, or on behalf of, the College, in order to: (a) develop, validate,  or administer predictive tests;  (b) administer  student aid programs; or (c) improve instruction. (99.31(a)(6)).

  7. To accrediting organizations to carry out their  accrediting functions. (99.31(a)(7)).

  8. Information the College has designated as “Directory Information” under  99.37.  (99.31(a)(11)).

  9. To parents of an eligible student if the student is a dependent for IRS tax purposes. (99.31(a) (8)) Parents  may also obtain non-Directory Information if the College has a signed release  from the student on file. Students may obtain a release  from the Registrar’s  Office or other  appropriate office.

  10. To comply with a judicial order or lawfully issued  subpoena. (99.31(a)(9)).

  11. To appropriate officials in connection with a health  or safety emergency, subject  to 99.36. (99.31(a)(10))  In certain  circumstances parents may also be notified when their  student is involved in a health  or safety emergency.

  12. To a victim of an alleged perpetrator of a crime of violence or a non-forcible  sex offense, subject to the requirements of 99.39.  The disclosure  may only include the final results of the disciplinary proceeding with respect to that  alleged crime or offense, regardless of the finding. (99.31(a)  (13)).

  13. To the general  public, the final results of a disciplinary  proceeding, subject  to the requirements of 99.39,  if the College determines the student is an alleged perpetrator of a crime of violence or non-forcible  sex offense and the student has committed a violation of the College’s rules or policies with respect to the allegation  made against  him or her. (99.31(a)(14)).

  14. To parents of a student regard  ing the student’s violation o f any Federal,  State,  or local law, or of any rule or policy of the College, governing the use or possession  of alcohol or a controlled  substance if the College determines the student committed a disciplinary  violation and the student is under the age of 21. (99.31(a)(15))  In certain  circumstances parents may be notified by the College if their student’s residency  or student status has been revoked or may be in jeopardy of being revoked.

Directory Information:

At its discretion, the College may provide Directory Information without the consent  of the student. For these  purposes, Directory Information includes:  Student name,  current enrollment, address, e-mail address, telephone number, class year standing, full-time  or part-time status, schedule of classes,  photograph, date and place of birth,  major and minor fields of study,  dates  of attendance, degrees and awards  received,  including  Dean’s List and graduation honors,  most recent  previous educational institution attended, participation in officially recognized activities  and sports,  weight and height  of members of athletic  teams. In certain  circumstances, students may ask the College to withhold  Directory Information by notifying the Registrar  in writing  within two weeks after the
first day of class for each semester. Requests  for nondisclosure, unless  disclosure  is required by law, will be honored  by the College for only one academic  semester; therefore, authorization to withhold Directory Information must  be filed each semester in the Registrar’s  Office.

Students’ Personal Property

Stonehill College is not responsible for students’ personal  property.  Students are strongly  encour- aged to have personal  property  insurance for their  belongings. This type of insurance may be available and covered  under  applicable  homeowners’ insurance policies or it is available as separate insurance coverage  from many providers. Students and their  parents should check their  current insurance policies for coverage  and consider  additional  coverage,  if necessary.

Student Use of Stonehill Directories

Stonehill College maintains a number of directories and address  lists to facilitate  personal  contact between students, faculty, staff, alumni,  and volunteers. These directories or address  lists may not be reproduced, stored  in a retrieval system,  or transmitted in any form or by any means  without the prior written permission of the Vice President for Student Affairs, or designee. Any use of the addresses or other  information  such as mailing labels or e-mail distribution lists for any multiple mailing without the prior written permission of the Vice President for Student Affairs, or designee, is prohibited. 

Demonstrations

Demonstrations must  be registered twenty-four (24) hours  in advance  and must  be approved  in writing  by the Vice President for Student Affairs, or designee. All demonstrations must  be peace-
ful and orderly. Demonstrations may be organized  and led only by members of the Stonehill College community. Demonstrations or other  forms of expression may not compromise  the rights  of other members of the College community, nor interfere with the general  operation of the College. Free speech  is a cherished foundation of academia. Forms of expression, however, may not discriminate against  or harass  individuals  on the basis of race, gender,  disability, age, marital  status, sexual orientation, religion, color, gender,  disability, national  origin or other  personal  characteristics. Stonehill College maintains the right to enforce all rules of conduct  and to immediately dispatch  Campus Police or request outside  law enforcement assistance to respond  to any criminal or violent acts.

Solicitation

No student or person  representing any company is permitted to offer any product  or service for purchase on the Stonehill College Campus without prior approval from the Director of Student Activities, in consultation with the Vice President for Student Affairs. In addition,  students may not operate  a business on campus  or from their  residence hall room without the express  written consent of the Vice President for Student Affairs or his or her designee.

Equity in Athletics Disclosure Act (EADA)

In compliance  with the EADA, Stonehill College provides  information  on men’s and women’s athletic programs, including  the number of participants by gender  for each varsity team,  operating expenses, recruiting expenditures, athletically-related student aid, and revenues. The annual  report  is avail- able from the Athletics  Office located in the Merkert College Center.  General  information  regarding the College’s student financial assistance programs, tuition  and fees, and refunds  is available from the Student Financial Services Office located in the Duffy Academic Center.

Fair Information Practices

Stonehill College complies with Massachusetts General  Laws Chapter  66A, Fair Information Practices.  Questions  regarding this law can be addressed to: Registrar, Stonehill College,
320 Washington  Street, Easton, MA 02357.

Campus Sex Crimes Prevention Act

The Campus Sex Crimes Prevention Act is a federal  law that  provides  for the tracking  of convicted, registered sex offenders  enrolled  as students at institutions of higher  education, or working or volunteering on campus.  Members  of the campus  community  may obtain information  concerning Massachusetts registered sex offenders  on line at www.state.ma.us/sorb or by contacting any of the following:

• Sex Offenders  Registry Board, Commonwealth of Massachusetts, P.O. Box 4547,  Salem, MA 01970
• Easton Police Department, 46 Lothrop Street, North Easton, MA 02356
• Stonehill College Campus Police, 320 Washington  Street, Easton, MA 02357

Massachusetts Law Against Hazing

Massachusetts Law requires that  the following information  be issued  to students, student groups, teams  and organizations:

Chapter  269: Section 17. Hazing; organizing  or participating; hazing defined.

Section 17. Whoever is a principal organizer or participant in the crime of hazing, as defined herein, shall be punished by a fine of not more than  three  thousand dollars or by imprisonment in a house of correction  for not more than  one year, or both such fine and imprisonment.

The term  “hazing” as used in this section  and in sections  eighteen and nineteen, shall mean any conduct  or method  of initiation  into any student organization, whether on public or private  property, which willfully or recklessly endangers the physical or mental  health  of any student or other  person. Such conduct  shall include whipping,  beating, branding, forced calisthenics, exposure to the weath- er, forced consumption of any food, liquor, beverage, drug or other  substance, or any other  brutal treatment or forced physical activity which is likely to adversely  affect the physical health  or safety of any such student or other  person,  or which subjects  such student or other  person  to extreme mental  stress, including  extended deprivation of sleep or rest or extended isolation.

Notwithstanding any other  provisions  of this section  to the contrary,  consent  shall not be available as a defense  to any prosecution under  this action.

Chapter  269: Section 18. Failure to report  hazing
 
Section 18. Whoever knows that  another person  is the victim of hazing as defined in section  seven- teen  and is at the scene of such crime shall, to the extent that  such person  can do so without danger or peril to himself or ot hers,  report  such crime to an appropriate law enforcement official as soon as reasonably practicable. Whoever fails to report  such crime shall be punished by a fine of not more than  one thousand dollars.

Section 19. Each institution of secondary  education and each public and private  institution of post secondary  education shall issue to every student group, student team  or student organization which is part of such institution or is recognized by the institution or permitted by the institution to use its name or facilities or is known by the institution to exist as an unaffiliated student group, student team  or student organization, a copy of this section  and sections  seventeen and eighteen; provided, however, that  an institution’s compliance  with this section’s requirements that  an institution issue copies of this section  and sections  seventeen and eighteen to unaffiliated student groups,  teams  or organizations shall not constitute evidence  of the institution’s recognition or endorsement of said unaffiliated student groups,  teams  or organizations.

Each such group, team  or organization shall distribute a copy of this section  and sections  seventeen and eighteen to each of its members, plebes,  pledges,  or applicants for membership. It shall be the duty of each such group, team  or organization, acting through its designated officer, to deliver annu- ally, to the institution an attested acknowledgment stating that  such group, team  or organization has received  a copy of this section  and said sections  seventeen and eighteen, that  each of its members, plebes,  pledges,  or applicants has received  a copy of sections  seventeen and eighteen, and that  such group, team  or organization understands and agrees  to comply with the provisions  of this section and sections  seventeen and eighteen.

Each institution of secondary  education and each public or private  institution of post secondary  edu- cation shall, at least annually,  before or at the start  of enrollment, deliver to each person who enrolls as a full time student in such institution a copy of this section  and sections  seventeen and eighteen.

Each institution of secondary  education and each public or private  institution of post secondary education shall file, at least annually,  a report  with the board of higher  education and in the case of secondary  institutions, the board of education, certifying  that  such institution has complied with its responsibility to inform student groups,  teams  or organizations and to notify each full time student enrolled  by it of the provisions  of this section  and sections  seventeen and eighteen and also certify- ing that  said institution has adopted  a disciplinary  policy with regard  to the organizers and partici- pants  of hazing, and that  such policy has been set forth with appropriate emphasis in the student handbook  or similar means  of communicating the institution’s policies to its students. The board of higher  education and, in the case of secondary  institutions, the board of education shall promulgate regulations governing the content and frequency  of such reports, and shall forth with report  to the attorney general  any such institution which fails to make such report.

Drug Free Schools and Communities Act

Stonehill College, in accordance with federal  legislation  and College policy, is committed to provid- ing a drug-free, healthy  and safe environment for all students, faculty and staff. The unlawful use, possession, manufacturing, distribution or dispensation of a controlled  substance and the illegal use or possession  of alcoholic beverages on campus  or at College sponsored activities  is prohibited. If
it is determined that  a violation of this policy has occurred,  disciplinary  action up to and including the dismissal  of students and referral  for prosecution may result.  Applicable legal sanctions for the unlawful use, possession  or distribution of alcohol and other  drugs  are summarized in the following section.  This information  appears here to meet  the requirements of the Drug-Free  Schools and Com- munities Act. In addition  to this policy, other  College policies remain  in effect.

Summary of Alcohol and Other Drugs

The legal drinking  age in Massachusetts is 21 years of age. A person  over 21 years of age may not buy alcohol for a person  under  21 years of age, unless  their  relationship is that  of parent and child or husband  and wife, and even in those  situations liquor must  be bought  at a package  liquor store,  not a restaurant or tavern. Whoever furnishes any such beverage or alcohol  for a person  under  21 years of age shall be punished by a fine of not more than  $2,000 or by imprisonment for not more  than one year or both. Alcohol may not be purchased or attempted to be purchased  by a person  under  21 years of age. A person  may not lie about  his/her  age to purchase alcohol, present false identification, or make arrangements with someone  older to buy alcohol for him/her. Any person  who knowingly makes a false statement as to the age of a person  who is under  21 years of age in order to procure a sale or delivery of such beverages or alcohol to such person  under  21 years of age, either  for the use of the person  under  21 years of age or for the use of some other   person,  and whoever  induces a person  under  21 years of age to make a false statement as to his age in order to procure  a sale or delivery of such beverages or alcohol to such a person  under  twenty-one years of age, shall be pun- ished by a fine of $300.  Any person  without a license to serve alcohol may not serve someone  under 21 years of age, unless  their  relationship is that  of parent and child or husband and wife. Any person who furnishes any such beverage or alcohol for a person  under  21 years of age shall be punished by a fine of not more than  $2,000 or by imprisonment  for not more than   one year or both.
 
Any person  who transfers, alters,  or defaces an identification card, or who  makes,  uses, carries, sells, or distributes a false identification card, or furnishes false information  in obtaining such a card, shall be guilty of a misdemeanor and shall be punished  by a fine of not more than  $200  or by imprisonment for not more than  three  months.

It is unlawful for a person  under  21 years of age knowingly to drive a car with alcohol in it unless accompanied by a parent. To do so may result  in a fine of up to $50 or suspension of the driver’s license for three  months, or both. Persons  may not drive while drinking  from an open container of an alcoholic beverage. Violators shall be punished by a fine of not less than  $100  nor more than  $500. Persons  may not drive while under  the influence  of alcohol or any intoxicating substance. Violators shall be punished by a fine of not less than  $500  nor more than  $5000  or by imprisonment for not more than  two and one-half  years, or both such fine and imprisonment. If a police officer has reasonable  grounds  to believe a person  is driving under  the influence,  a breathalyzer test  may be given. If the person  arrested refuses  to submit   to such test  or analysis,  after   having been informed  that his license or permit  to operate  motor vehicles  or right to operate  motor vehicles  in the Common- wealth  shall be suspended for a period of at least 180 days and up to a lifetime loss, for such refusal, no such test  or analysis shall be made and he shall have his license or right to operate  suspended in accordance with this paragraph for a period of 180 days. Conviction for a first offense be punished by a fine of not less than  $50 nor more than  $500  or by imprisonment for not less than  30 days nor more than  two years, or both, and for a second offense  by imprisonment in the state  prison for not more than  five years or in a house of correction  for not less than  30 days nor more than  two and one half years, or by a fine of not more than  $1000, or by both such fine and imprisonment.

Massachusetts has criminal penalties for use of controlled  substances, or drugs,  with penalties varying with the type of drug. In general, narcotic,  addictive,  and drugs  with a high potential for abuse have heavier  penalties. Possession  of drugs  is illegal without valid authorization. While penalties for possession  are generally  not as great  as for manufacture and distribution of drugs,  possession  of a relatively  large quantity may be considered  distribution. Under both State  and Federal laws penalties for possession, manufacture and distribution are much greater for second and subsequent convictions.  Many laws dictate  mandatory prison terms  and the full minimum  term  must   be served. Massachusetts makes it illegal to be in a place where  heroin  is kept and to be “in the company” of a person  known to possess  heroin.  Anyone in the presence of heroin  at a private  party or dormitory suite  risks a serious  drug conviction.

Sale and possession  of “drug paraphernalia’’ is illegal in Massachusetts. Under Federal law, distribution of drugs  to persons  under  the age of 21 is punishable by twice the normal penalty  with a mandatory one to three  years in prison depending on the class of drugs;  a third conviction is punishable by mandatory life imprisonment. These penalties apply to distribution of drugs  within 1,000  feet of
a college or school. Federal law sets greatly  heightened prison sentences for manufacture  and distribution  of drugs  if death  or serious  injury results from the use of the substance.

The Higher Education  Act of 1965  as amended suspends aid eligibility for students who have been convicted  under  federal  or state  law of the sale or possession  of drugs,  if the offense occurred  during a period of enrollment for which the student was receiving   federal  student aid. For more information contact Stonehill’s Student Financial Services Office at 508-565-1088 or the Federal Student Aid Information, Center  at 1-800-4-FED-AID  (1- 800-433-3243).

Notice of Federal Student Financial Aid Penalties for Drug Law Violations

A student who  has been convicted  of possession  or sale of illegal drugs  while receiving  federal  Title IV financial aid loses eligibility for federal  and state  government  financial aid (including   Title IV, HEAgrant, loan, or work-study assistance) for a period of time specified in the law (HEA Sec. 484(r) (1)); (20 U.S.C. 1091(r)(1)).  The period of ineligibility depends on whether the conviction was for possession  or sale of (including conspiring  to sell) illegal drugs.  For further information, please  visit the College’s website  at http://www.stonehill.edu/files/resources/drug-convictions-notice.pdf.

Notice of Availability of Institutional and Financial Information

Stonehill College offers institutionally funded  financial aid and participates in federal  and state  gov- ernment financial aid programs, including  those  authorized by Title IV of the Higher Education  Act.
Detailed  financial aid information  is available on our web site at http://www.stonehill.edu/costs-financial-aid/ financial-aid-scholarships/types-of-aid/scholarships-grants/ and our Financial Aid guide at http://stonehill- website.s3.amazonaws.com/files/resources/award-guide-2014-2015-all-students-color-2-3-14.pdf.

Non-Discrimination Statement

As a Catholic College founded by the Congregation of Holy Cross, Stonehill College believes in the inherent dignity and worth of every person.  As such, the College is committed to providing a multicultural environment free from discrimination for its students, faculty, staff and alumni.

Therefore, Stonehill College prohibits discrimination on the basis of race, gender, disability, age, marital status, religion, color, sexual orientation, national origin, or other legally protected status in admission to, access to, treatment in, or employment, in its programs and activities, except where such conditions may constitute bonafide qualifications for the programs or activities in question.

Nothing in this statement shall require Stonehill College to act in a manner contrary to the beliefs and teachings of the Catholic Church.

The following person  has been designated to handle student inquiries regarding the
College’s non-discrimination policy:
Thomas V. Flynn, Esq., General  Counsel Stonehill College, Easton, MA 02357 (508) 565-1413

Inquiries  concerning the application  of non discrimination policies may also be referred to:
Regional Director,  Office of Civil Rights
U.S. Department of Education
5 Post Office Square,  Boston, MA 02109

Updated on February 16, 2017

Delivery of Services

Stonehill College assumes no liability for the delay or failure in providing  educational or other  services  or facilities due to causes  beyond its reasonable control. Causes include, but are not limited to power failure, fire, strikes  by College employees  or others,  damage by natural  elements, and acts of public authorities. The College will, however, exert  rea- sonable  efforts, when it judges them  to be appropriate, to provide comparable services, facilities, or performance; but its inability or failure to do so shall not subject  the College to liability. particular field. These requirements may change  while a student is enrolled  in a program  and may vary from state  to state  or country  to country.  Although  the College stands  ready to help its students learn about  requirements and changes  in them,  it is the student’s responsibility to initiate  the inquiry.

Stonehill College will endeavor to make available to its students a fine education and a stimulating and congenial  environment. However,  the quality and rate  of progress of an individual’s  academic  career  and professional  advancement upon completion  of a degree or program  are largely dependent on his or her own abilities,  commitment and effort.

In many professions and occupations, there  are requirements imposed  by federal  and state statutes and regulatory agencies  for certification  or entry into a particular field. These requirements may change  while a student is enrolled  in a program  and may vary from state  to state  or country  to country.  Although  the College stands  ready to help its students learn about  requirements and changes  in them,  it is the student’s responsibility to initiate  the inquiry.