Automatically delete "Out Of Office" responses to emails

If you send a message to an announcement list, it is likely that at least some recipients will have automatic out of office replies set up on their accounts. To avoid having to individually delete these auto-reply emails, you can create an inbox rule to automatically delete these messages.

  1. Log in to the Outlook Web App at with the Shared Mailbox email address and password.
  2. In the top right corner, click on the gear or wheel icon, then click Mail.
  3. In the left menu, Under Automatic processing, click Inbox and Sweep rules.
  4. Click the plus (+) sign, then choose Create a new rule for arriving messages.
  5. Enter a name for your rule, such as "Delete Out Of Office replies".
  6. Click on the drop down under "When the message arrives", and it matches all of the conditions.
    1. Click on "It includes these words", then click "In the subject..."
  7. In the box, type "Automatic Reply" and then click the plus (+) sign to the right of the box. Click OK.
  8. Click on the Do the following: dropdown menu. Click "Move, copy, or delete", then click "Delete the message".
  9. Click Save.