Office 365 Groups enable people in the Stonehill Community who are organized into a team or association to get things done together in a productive way. A Group provides an email distribution list, a shared OneDrive space for documents and a group calendar. Any student, faculty or staff member can create and manage a group, making it a convenient option for project teams, committees, clubs, and organizations.
Office 365 Groups allow you to:
- Participate in group discussions by emailing the group distribution list or using the group discussion page in Office 365.
- Share documents, spreadsheets and other files with the group's shared OneDrive space.
- Share information via the group's OneNote Notebook
- Record group events in the shared group calendar
- Group names should be specific and descriptive. The name should not be an abbreviation so that it is more obvious to the community what the group is. Group names should also not be the same as Stonehill departments or organizations unless those entities are creating the group.
- The group name will have the word Group appended at the end of it upon group creation. For example, a group called “The Beautification Project” will be named “The Beautification Project Group” upon creation.
- Office 365 Groups are added to the Stonehill Global Address List as a distribution list for group members. Using the example above, a distribution list will be created as TheBeautificationProjectGroup@stonehill.edu. Group members all receive a copy of any message sent to the group address. Anyone with a Stonehill email address can send messages to the group by default.
- The group name is searchable in the directory, so it can be found in the same way that you would look for people. The group also has a contact card that lists the group membership.
- Groups can be public or private. Any student, faculty or staff member can view the conversations, files and calendar for a public group. They are also able to automatically join. Private groups restrict access to conversations, files and calendar to members only. Requests to join a private group must be approved by a group administrator. A group administrator can also add and remove members at any time.
- The person who creates a group is the group's administrator by default. Administrators can add group members and also elevate group members to administrator. Administrators can also remove group members, approve requests to join private groups, rename the group, and delete the group. Group administrators who are leaving Stonehill should elevate another member to administrator to ensure if the group will continue to be used.
- Only Stonehill students, faculty, staff and others with a stonehill.edu email address are able to participate in a group.
- Administrators should be cautious before deleting a group. When a group is deleted, all group conversations, email, files, calendar events and related information are permanently removed. Group information cannot be recovered.