Disability Documentation Guidelines

In order to receive disability related accommodations and/or services from Stonehill College, students are required to submit documentation of their disability to verify eligibility under the Americans with Disabilities Act, the ADA Amendments Act (ADAAA), and Section 504 of the Rehabilitation Act of 1973.

For these purposes, disability is defined as a physical or mental impairment that substantially limits one or more major life activities. Major life activities include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, and working.

Documentation of disability assists the Office of Disability Services (ODS) in collaborating with the student to determine reasonable accommodations and/or services, which are provided on a case-by-case basis. If the submitted documentation is incomplete or does not support the student’s request for accommodations and/or services, the student may be asked to provide additional documentation. The cost of obtaining all documentation is borne by the student. Students are encouraged to contact Disability Services for guidance on the documentation needed for their individual situations.

Eligibility for reasonable accommodations is established through a variety of information sources including, but not limited to, the student’s self-report, observation and interaction with the student and documentation from external sources including health care providers and educational professionals.

Documentation Guidelines

The following guidelines are offered to assist students in providing documentation to establish their need for reasonable accommodations. Ideally, documentation:

  • is issued by a medical or other qualified/credentialed professional whose credentials match the disability being evaluated
  • contains a specific diagnostic statement
  • is comprehensive to establish clear evidence of a substantial impact on one or more major life activities
  • offers a description of prior accommodations and mitigating measures
  • recommends accommodations that may assist the student in minimizing the impact of their condition
  • is recent enough to assess the current impact and functional limitations posed in a college setting

Types of Documentation

ODS will review and consider all types of documentation submitted. Types of documentation that may be helpful include, but are not limited to, the following:

  • Educational, psychological, or medical records
  • Reports and letters created by healthcare providers, psychologists, or the educational system (e.g., a psycho-educational evaluation)
  • Documents that reflect accommodation history, such as an Individual Education Program (IEP), Summary of Performance (SOP), and teacher observations

Submit documentation regarding your disability to:

Office of Disability Services
Stonehill College
320 Washington Street
Easton, MA 02357

Email: ods@stonehill.edu
Phone: (508) 565-1306
Fax: (508) 565-1492