Academic Progress

Academic Policies & Procedures

Class Attendance

Students are expected to be regular and prompt in their class attendance. In case of absence, students are responsible for all class work, assignments, and examinations. Any student who misses an examination (other than the Final Examination), a quiz, or any required classroom activity to which a grade is assigned, must consult the instructor as soon as possible regarding the opportunity to make up the work missed. In such cases, it is the instructor who determines whether or not the absence was legitimate; if it was, and if the student has consulted the instructor as soon as possible, the instructor must give a make-up examination or quiz, or provide the student with an equivalent basis for evaluation. If the absence is deemed not to have been legitimate, the instructor has the option to decide whether or not to provide an opportunity to make up the work.

If a student misses three consecutive weeks of classes, due to prolonged illness or any other reason, the instructor has the right to decide whether or not the student will be permitted to make up the work missed.

Absenteeism Due to Religious Holiday

Any student in an educational or vocational training institution, other than a religious or denominational educational or vocational training institution, who is unable, because of his/her religious beliefs, to attend classes or to participate in any examination, study, or work requirement on a particular day shall be excused from any such examination or study or work requirement, and shall be provided with an opportunity to make up such examination, study, or work requirement which may have been missed because of such absence on any particular day; provided, however, that such makeup examination or work shall not create an unreasonable burden upon the school. No fees of any kind shall be charged by the institution for making available to the student such opportunity. No adverse or prejudicial effects shall result to any student because of these provisions.

Examinations

Final examinations are ordinarily held in all courses at the end of each semester. The Course Instructor may omit the conventional 2-hour final examination, in favor of a paper, project or take home exam. An exam may also be omitted with the approval of the appropriate Department Chairperson. In addition, other examinations, both written and oral, are given at the discretion of the instructor.

Final Exams are scheduled using a grid which minimizes time and classroom conflicts and attempts to minimize the chance of students having three exams scheduled in the same day. Final Exams may not be held on the scheduled Reading Day.

Only for extremely urgent and compelling reasons, such as illness, death in the immediate family, or religious exemption (see Absenteeism due to Religious Holiday above), may a final examination be taken out of regular schedule. The student must inform the faculty member ahead of time that he/she will not be able to take a final examination at the scheduled time due and then the student must notify the Office of Academic Services and Advising. The examination will be administered at an alternative time set by the Office of Academic Services and Advising.

The value of the final examination is determined by the instructor. If a student misses the scheduled final examination without sufficient reason, a grade of "F" is given for this part of the course requirements. The semester grade is then determined in the same way as for students who took the examination.

Grades and Evaluation

Depending upon the course, faculty members employ different means of evaluation. Since there are numerous variations in faculty policies and requirements, faculty members normally declare their grading criteria explicitly, considering mastery of course material, analytical skills, critical oral and written expression skills, originality, and creativity. The quality of work in a course is indicated by the following grades:

Undergraduate

GradeDefinitionQuality Points Per Credit Hour
Excellent  4.00
A-    3.70
B+   3.30
Good  3.00
B-   2.70
C+   2.30
C   Satisfactory 2.00
C-    1.70
Passing  1.00
Failure  0.00
IF  Incomplete/Failure  0.00
AU  Audit   
Incomplete   
P   Pass  
Satisfactory   
Unsatisfactory   
Withdrew  

Administrative Grades

IP                          In Progress
NS   Not Submitted

Grades of "AU", "I", "P", "S", "U", and "W" are not assigned quality points and are not included in the computing of the quality-point average.

An "IF" (Incomplete/Failure) is issued when a student has failed to meet the 30-day deadline for completing the work in an incomplete ("I") course. An "IF" is assigned 0.00 quality points, and is calculated as an "F" when computing the students grade-point average.

"IP" (In Progress) is an administrative grade marker automatically assigned to any course that is currently in progress. Quality points are not assigned and are not included in the computing of the grade-point average.

"NS" (Not Submitted) is an administrative grade marker used to indicate that a grade was not submitted by the instructor by the final grading deadline. The "NS" will be replaced with a final grade upon receipt from the course instructor. Quality points are not assigned and the NS grade is not included in the computing of the grade-point average.

Mid-Semester Grades

At mid-semester, faculty members are asked to submit grades to all undergraduates students who have earned a grade of C- or lower in any course to date as an indication of the need for improved performance. Students and their advisors are notified of any grades of C- or lower that are submitted. These grades are only an indication of current progress and are not recorded on a student's transcript.

Incomplete or "I" Grades

A faculty member can submit the grade of "I'' or Incomplete for a student only when the failure to complete the work of the course is due to a serious reason as approved by the faculty member.

When a student receives an Incomplete grade, he/she is granted a period of 30 days, beginning from the last day of final exams, to complete the course work. Failure to complete the course work during this period results in a grade of "IF" or Incomplete/Failure. Once all course work has been submitted to the faculty member, a final grade must be submitted to the Registrar's Office by following the Grade Change process within 14 days.

For serious reasons, a faculty member may grant the student an extension beyond the 30-day requirement by notifying the Registrar's Office. However, an extension must not be granted beyond the semester following the one in which the Incomplete grade was given.

Students who are issued an Incomplete in their final semester will not be eligible to graduate until the final grade is submitted and may not receive their degree until the next official College graduation date.

Voluntary Course Withdrawal or "W" Grades

Students are expected to complete all courses, required or elective, in which they are enrolled. It is only for serious reasons that course withdrawal should be considered. Prior to withdrawal, students are strongly urged to consult with their instructor, advisor, and/or the Office of Academic Services and Advising, to review the academic consequences of withdrawal. Students are also urged to consult with Student Financial Services since withdrawals may have significant impact upon a student's current or subsequent eligibility for financial aid and/or billed charges.

The grade of "W" is given only if a student has submitted a completed Course Withdrawal Form to the Registrar's Office. Authorized withdrawal from a course will be indicated on the student's permanent academic record. Any student who does not follow the required procedure for withdrawal from a course will receive a failing grade.

Students may withdraw from individual courses until the last day for course withdrawal as determined by the Vice President for Academic Affairs or his or her designee. The last day for course withdrawal will vary based on the Academic Calendar. Requests for course withdrawal after the deadline will be considered only for serious reasons such as prolonged illness.

Course Withdrawal for Medical Reasons

If course withdrawal is due to a medical reason, the College requires that the student provide primary medical documentation to the College's Designated Health Care Professional prior to the approval of the course withdrawal. The documentation required will be determined on a case-by-case basis based on the nature of the medical reason presented.

In the case of a medical course withdrawal, the Director of Academic Services and Advising shall contact, based on the nature of the medical reason presented, either the Director of Counseling and Testing or the Director of Health Services (the Designated Health Care Professional) and inform them of the need for a medical withdrawal consultation. The Designated Health Care Professional will determine the documentation required, review the documentation, and provide written confirmation to the Director of Academic Services and Advising that the documentation presented is sufficient. Upon receipt of written confirmation of sufficiency, the Director of Academic Services and Advising may grant the course withdrawal.

Pass or "P" Grades

The College permits juniors or seniors to employ a Pass-Fail Option in one course each semester for a total of four Pass-Fail courses. The grade of "P" is given to students who successfully complete a course in which they have exercised the Pass-Fail Option. The student who fails such a course will receive a grade of "F'' which is counted the same as any other failure.

The Pass-Fail Option can be used only in a course which is a free elective. No course taken as Pass-Fail can fulfill a General Education, major or minor requirement. Any student may take up to two Foreign Language courses even if this exceeds the maximum number of Pass-Fail courses allowed as long as these courses are not requirements of the major or minor, or General Education.

The student who passes such a course will receive a grade of "P'' with no quality points figured in the cumulative average. In addition, a student who chooses to take a course under the Pass-Fail Option must have a minimum of 12 (twelve) additional credits from courses graded with standard letter grades to be considered for Dean's List.

Students must fill out a Pass-Fail form in the Registrar's Office during the first two weeks of the semester in order to exercise the Pass-Fail Option. To change a grading option after the first two weeks, a student must petition the Standards and Standing Committee which rarely grants such petitions.

Grade Reports

Students may access their grades on-line at the end of each semester. Upon written request of the student, the Registrar's Office will mail a copy of the transcript to the student or to the student's parents.

Grade-Point Average

The Semester grade-point average is based on all courses taken in that semester, including failures. It is calculated by (1) multiplying credits for each course by quality points assigned to each grade earned; (2) totaling points earned for all courses; and (3) dividing total points by the number of credits attempted. Cumulative grade-point average is calculated in the above manner for all courses taken at Stonehill College, including failures. Grades earned in courses accepted in transfer, or in courses approved to be taken at other colleges, are not calculated in either the semester or the cumulative grade-point average.

The student who fails to obtain a passing grade in a course can secure credit for the course only by repeating it and passing it. Even after a course has been repeated, the original failure remains in the cumulative grade-point average and on the permanent record. Unless explicitly permitted in the course description, a student may not repeat a course once having attained a passing grade in that course.

Repeating a Course

Unless explicitly permitted in the course description, a student may not repeat a course once having attained a passing grade in the course. A student who fails to obtain a passing grade in a course may repeat the course and can secure credit by passing it. Even after a course has been repeated, the original failure remains in the cumulative grade-point-average and on the permanent transcript.

Grade Changes, Re-evaluation and Dispute Process

Only the instructor of a course can issue a grade in that course or change a grade given. Any question on the part of the student concerning the correctness of a grade should be raised first with the instructor. If, after contacting the instructor, a student still does not believe the grade to be correct, the student should contact the respective Department Chair. If after contacting the Department Chair, the student believes the grade remains incorrect, a Grade Re-evaluation Request should be filed in the Dean of the Faculty's Office. Such a request must be made before the middle of the semester following the one in which the grade was given. The Dean of the Faculty will request a written explanation of the grade from the instructor. Once received, this explanation is sent to the student.

If after receiving this explanation, the student still feels that the grade is incorrect, he or she may submit a petition to the Academic Appeals Board within 2 weeks from the receipt of the written explanation of the grade. The petition must be filed in the Dean of the Faculty's Office. The Dean of the Faculty will convene the Academic Appeals Board with 10 business days. All decisions of the Academic Appeals Board are final.