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Policies

1. Hours

2. All researchers using the College Archives and Special Collections materials must have on file a completed copy of the Department’s Researcher Registration Form and a signed copy of the statement below agreeing to abide by the Department’s regulations. A separate form must be completed if using the Special Collections of the Stonehill Industrial History Center.

3. All researchers must sign the Researcher Sign-In Form daily.

4. No outer coats, briefcases, purses, book bags, binders, folders, or other such bulky items are permitted in the research room. These items may be checked in with the archives staff, however, the archives will not be held responsible for lost, theft or damage to personal property.

5. No food or beverages are allowed in the archives. Smoking is prohibited throughout the building.

6. No pens of any sort may be used; pencils will be provided for those who need them. Tape recorders, laptop computers and other mechanical electronic research aids are permitted provided the building permits such usage and that other researchers are not disturbed. Use of all electronic devices is at the discretion of archives staff.

7. All archives materials must be used in the archives research room. One box of materials is given at a time. Each researcher is generally permitted one archival box or two books at a time from the holdings. However, some materials are more tightly controlled. By signing this form users agree to respect and abide by all controls and restrictions. All original materials must be handled with great care and rest on the table at all times.

8. Researchers must preserve the established order of the materials in manuscript collections. Do not place notepaper on books or manuscripts when taking notes. No tracings or rubbings or any kind may be made nor marks or any kind made in or on any materials. No existing marks may be erased. 

9. A limited and reasonable number of photocopies may be requested. Staff will show you how to flag materials for photocopying. Photocopy costs are to be paid by the researcher; staff will make copies as time permits. The archives reserves the right to deny photocopy requests if materials are oversized or in fragile condition. 

10. Before leaving, researchers must return all materials directly to a staff member. In cases where use will be continuing, materials may be placed on reserve. At the end of the day, researchers should begin preparing to leave 10 minutes before closing time.

11. Researchers who plan publication are asked to discuss this with the archivist for procedures and proper form of citation and information on copyright.

12. Off-Site Reference Requests
    

13. Photo Reproduction Policy (coming soon)